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Asyad Group – Global Training Opportunity (GTO)
Unlock opportunities in the global market.

Location:

About the Program

• The Asyad Group Global Training Opportunity program (GTO) is a prestigious initiative aimed at developing high-potential Omani graduates by providing them with hands-on experience with companies within Asyad Group’s global network. This program offers a unique opportunity to gain global exposure, enhance industry knowledge, and develop professional competencies in logistics, supply chain, operations, finance, and business management.

Program Highlights

• Work in leading Asyad-affiliated companies across the globe.

Eligibility Criteria

To qualify for the Global Training Opportunity Program, candidates must meet the following criteria:

JOB PURPOSE:

The Process Excellence (PEX) Manager will have the dual responsibility of:

• Designing, implementing, and refining operational processes to ensure efficiency, safety, and compliance from the terminal,
• Leading the facilitation of Kaizen & other lean management events, while acting as a key trainer & mentor to all employees in this regard
• Handling project management to ensure that critical projects are delivered on time and within budget.

As such, the Process Excellence Manager will play a pivotal role in the establishment and optimization of the new container terminal.

KEY ACCOUNTABILITIES:

Process Design and Implementation:

• Analyze existing and develop new processes to be implemented within the organization, allowing for standardized processes for terminal operations, including but not limited to cargo handling, yard management, and gate operations, ensuring alignment with global best practices.

Continuous Improvement:

• Utilize Lean Six Sigma methodologies to identify inefficiencies and implement process improvements that enhance safety, productivity and reduce operational waste & cost.

Project Management:

• Lead cross-functional teams in the planning and execution of projects related to terminal development and operational enhancements, ensuring timely delivery within budget constraints.

Stakeholder Collaboration:

• Work closely with engineering, IT, safety, and operational departments to integrate process excellence initiatives seamlessly across all functions. Manage internal & external stakeholders at various levels, while building & maintaining strong working relationships with the same.

Training and Development:

• Mentor and train staff on continuous improvement techniques, new processes, KPI’s & data metric analysis, always fostering a culture of operational excellence

Performance Monitoring:

• Enhance, and establish new where necessary, key performance indicators (KPIs) and monitor operational metrics to track the effectiveness of implemented processes, making data-driven decisions for further enhancements.

Compliance and Safety:

• Ensure all processes comply with international safety standards and environmental regulations, promoting a safe working environment.

Qualification, Experience and Skills

Qualifications

• Bachelor’s degree in industrial engineering, Business Administration, or a related field.
• A master’s degree is a plus.
• Professional certifications such as Lean Six Sigma Black Belt or Project Management Professional (PMP) are highly desirable.

Experience

• Minimum 8 years experience & 5 years in a process excellence role within a global terminal operator, with demonstrable project management experience.

Knowledge/ Skills

• Strong analytical and problem-solving abilities.
• Proven expertise in process improvement methodologies and tools
• Proficiency in process mapping as well as data analysis tools
• Knowledge of statistical analysis software
• Ability to lead and facilitate teams, often across multiple working sites and within a change management environment
• Excellent project management skills with a track record of successful project delivery
• Exceptional communication and interpersonal skills, with the ability to work effectively in a multicultural environment
• Fluency in English is mandatory; proficiency in Arabic is considered a plus.

Adaptability:

• Willingness and ability to reside in a remote location

KEY INTERACTIONS

Internal:

• Exceptional communication and interpersonal skills, with the ability to work effectively in a multicultural environment and with cross-functional teams, contractors, and external vendors.
• Internal stakeholders
• All departments

External:

• Cross-functional teams
• Contractors
• external vendors
• External stakeholders

 

JOB PURPOSE:

• Maintenance Planning Engineer is responsible for planning and scheduling maintenance activities to ensure the efficient and effective operation of all port equipment and Facility, within the terminal. This role requires expertise in maintenance planning, proficiency in SAP or similar CMMS (Computerized Maintenance Management System), and a strong understanding of terminal operations and equipment maintenance requirements.

KEY ACCOUNTABILITIES:

Maintenance Planning and Scheduling:

• Utilize SAP or CMMS to plan and schedule maintenance activities for all Port equipment and facility, based on manufacturer guidelines, operational needs, and regulatory requirements.
• Coordinate with maintenance supervisors and technicians to prioritize work orders, allocate resources, and ensure timely completion of scheduled maintenance tasks.

Work Order Management:

• Generate and manage work orders in SAP, detailing maintenance tasks, required resources, estimated timeframes, and safety protocols.
• Monitor work order progress, update statuses, and resolve scheduling conflicts to optimize productivity and minimize downtime.

Technical Support and Coordination:

• Collaborate with maintenance supervisors, engineers, and Operation to plan and coordinate specialized maintenance activities, inspections, and repairs.
• Provide technical support and guidance to maintenance teams regarding maintenance procedures, equipment specifications, and safety protocols.

Inventory and Resource Management:

• Work closely with store officer to check spare parts inventory and consumables necessary for maintenance activities, utilizing SAPs inventory system to check stock levels for all planning activity.
• Optimize resource allocation, including labour, tools, and equipment, to support efficient maintenance operations while controlling costs and maintaining high equipment reliability.

Documentation and Reporting:

• Maintain accurate records and documentation of maintenance activities, including work orders, equipment histories, inspection reports, and maintenance schedules in SAP.
• Prepare regular reports on maintenance performance, equipment reliability, and adherence to maintenance schedules for management review and decision-making.

Safety and Compliance:

• Ensure compliance with safety standards, regulatory requirements, and company policies during maintenance planning and execution.
• Conduct safety assessments and incorporate safety measures into maintenance plans to minimize risks to personnel and equipment.

 

Qualification, Experience and Skills

Qualifications

• A diploma in engineering, Maintenance Management, or a related field is preferred.

Experience

• Fresh graduate

Knowledge/ Skills

• Proficiency in SAP or similar CMMS software for maintenance planning, work order management, and inventory control is a plus
• Strong technical knowledge of equipment maintenance practices
• Familiarity with container handling equipment and facility is a plus
• Excellent organizational and analytical skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Effective communication skills and the ability to collaborate with cross-functional teams, maintenance personnel, and external contractors.
• Knowledge of safety regulations, environmental standards, and industry best practices related to equipment maintenance.

KEY INTERACTIONS

Internal:

• Operations
• Engineering
• Procurement Team

External:

• Cross-functional teams,
• Contractors.
• External vendors.

JOB PURPOSE:

• Senior Maintenance Planning Engineer is responsible for planning and scheduling maintenance activities to ensure the efficient and effective operation of all port equipment and Facility, within the terminal. This role requires expertise in maintenance planning, proficiency in SAP or similar CMMS (Computerized Maintenance Management System), and a strong understanding of terminal operations and equipment maintenance requirements.

KEY ACCOUNTABILITIES:

Maintenance Planning and Scheduling:

• Utilize SAP or CMMS to plan and schedule maintenance activities for all Port equipment and facility, based on manufacturer guidelines, operational needs, and regulatory requirements.
• Coordinate with maintenance supervisors and technicians to prioritize work orders, allocate resources, and ensure timely completion of scheduled maintenance tasks.
• Actively contributes to create and improve internal procedures and processes

Work Order Management:

• Generate and manage work orders in SAP, detailing maintenance tasks, required resources, estimated timeframes, and safety protocols.
• Monitor work order progress, update statuses, and resolve scheduling conflicts to optimize productivity and minimize downtime.

Technical Support and Coordination:

• Collaborate with maintenance supervisors, engineers, and Operation to plan and coordinate specialized maintenance activities, inspections, and repairs.
• Provide technical support and guidance to maintenance teams regarding maintenance procedures, equipment specifications, and safety protocols.

Inventory and Resource Management:

• Work closely with store officer to check spare parts inventory and consumables necessary for maintenance activities, utilizing SAPs inventory system to check stock levels for all planning activity.
• Optimize resource allocation, including labour, tools, and equipment, to support efficient maintenance operations while controlling costs and maintaining high equipment reliability.

Documentation and Reporting:

• Maintain accurate records and documentation of maintenance activities, including work orders, equipment histories, inspection reports, and maintenance schedules in SAP.
• Prepare regular reports on maintenance performance, equipment reliability, and adherence to maintenance schedules for management review and decision-making.

Safety and Compliance:

• Ensure compliance with safety standards, regulatory requirements, and company policies during maintenance planning and execution.
• Conduct safety assessments and incorporate safety measures into maintenance plans to minimize risks to personnel and equipment.

 

Qualification, Experience and Skills

Qualifications

• A diploma in engineering, Maintenance Management, or a related field is preferred.

Experience

• Proven experience (typically 3+ years) in maintenance planning and scheduling within a container terminal or similar industrial environment.

Knowledge/ Skills

• Proficiency in SAP or similar CMMS software for maintenance planning, work order management, and inventory control.
• Strong technical knowledge of equipment maintenance practices, including familiarity with container handling equipment and facility.
• Excellent organizational and analytical skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Effective communication skills and the ability to collaborate with cross-functional teams, maintenance personnel, and external contractors.
• Knowledge of safety regulations, environmental standards, and industry best practices related to equipment maintenance.

KEY INTERACTIONS

Internal:

• Collaborate with operations
• Engineering
• Procurement teams

External:

• Cross-Functional Teams
• Contractors
• External Vendors

JOB PURPOSE:

• The Operations Execution Manager – General Cargo is responsible for the day-to-day operations of a general cargo terminal, covering all dry bulk, general & project cargo operations to ensure the efficient and smooth flow of cargo. This role involves overseeing various departments, managing resources, and optimizing processes to meet operational targets while adhering to safety and quality standards.
• As the Operations Execution Manager – General Cargo within an existing operation, you will be responsible for the operational enhancement & efficiency drive of an existing terminal operation that is expecting significant growth over the coming years. This role requires a combination of strategic planning, operational expertise, financial acumen, Lean methodologies, customer focus, safety leadership, and the ability to build a high-performance team.
• With a strong focus on stakeholder management, this role is responsible for optimizing terminal operations while building and maintaining positive relationships with a diverse range of stakeholders and requires exceptional interpersonal skills, strategic thinking, and the ability to balance competing interests.
• There will also be the expectation that this role will assist the container terminal operations from time to time, therefore the ideal candidate will also have experience in container operations, however primary focus is on general cargo.

KEY ACCOUNTABILITIES:

Operational Management:

• Directs and coordinates all general cargo terminal operations execution, including vessel loading/unloading, yard management, gate operations, and equipment utilization
• Monitors real-time performance metrics and takes corrective actions to optimize productivity and efficiency on a daily basis
• Ensures adherence to operational procedures, safety guidelines, and quality standards across all general cargo terminal operations
• Executes the general cargo terminals workforce, including shift scheduling, training, and performance evaluation to meet the terminal business needs
• Develop core operational processes & procedures, ensuring safe & efficient operations are achieved
• Lead training and development of operations team to build a best in class operations team
• Acts as a safety champion, ensuring at all times safety is the forefront of all operational processes and procedures

Planning and Coordination:

• Collaborates with planning department to create and execute operational berthing plans
• Collaborate with commercial and planning teams to understand project scope, cargo specifications, volumes, timelines, and destinations for both break bulk and dry bulk shipments.
• Develop comprehensive execution plans, outlining the sequence of operations, resource allocation (personnel, equipment, storage), handling procedures, and contingency plans for each type of cargo
• Overseas the preparation of safe lifting plans for all operations, including also the proper lashing and securing of break bulk cargo for safe transport
• Coordinates with shipping lines, customs, surveyors, agents and other stakeholders to ensure smooth cargo operations at all times
• Manages equipment and resource allocation to optimize terminal operations to meet daily business requirements
• Develops and implements contingency plans to address unforeseen challenges and ensure customer satisfaction is maintained

Safety and Security:

• Implements and enforces the Terminal’s safety standards and procedures
• Conducts regular safety inspections of operational teams/work places, ensuring compliance and adherence to the Terminal’s safety standards
• Oversees security measures to protect cargo and terminal assets.
• Investigates accidents and incidents to identify root causes and implement preventive measures.
• Sets clear safety performance goals for the operations execution team and upholds the values of the Terminal in this regard
• Collaborates with safety committees and external safety experts as required
• Upholds and ensures all ISPS requirements are maintained at all times in line with the general cargo terminal security plan

Performance Management, Financial Management & Continuous Improvement

• Sets and monitors key performance indicators (KPIs) for terminal execution operations
• Identifies and eliminates waste in terminal operation processes through various tools and analysis and continuously seeks to enhance efficiency and productivity.
• Fosters a continuous improvement culture throughout the operations department and is the leader of any improvement initiatives
• Analyzes operational data to identify areas for improvement and implement corrective actions.

Customer Service & Stakeholder Management

• Builds and maintains strong relationships with stakeholders, including shipping lines and/or their agents, customs authorities, port authorities, government agencies, local communities, and employees.
• Manages stakeholder expectations and resolves conflicts in a timely and effective manner
• Develops a deep understanding of customer needs, expectations, and challenges as well as always looking for how the Terminal can service the customer needs and growth
• Implements customer-centric metrics and KPIs to measure performance.
• Ensures timely and accurate communication with customers.
• Leverages stakeholder relationships to achieve terminal objectives

 

Qualification, Experience and Skills

Qualifications

• Preferred Bachelors degree in Terminal Operations, Logistics, Supply Chain Management, or an equivalent degree combined with sufficient experience
• Preference for formal safety training/certification and incident investigation certifications (ICAM, NEBOSH etc.) Minimum requirements to be a certified lifter/rigger for all heavy lift operations or ability to gain such certification

Experience

• Minimum of 8 years of general cargo terminal operations experience, of which 4 years has been in a execution manager/supervisory role, with a strong focus on safety leadership, terminal optimization or other terminal operations
• Previous experience in container operations an added advantage

Knowledge/ Skills

• In-depth knowledge of general cargo terminal systems, processes, and equipment, with preference to optimization/lean methodologies or equivalents
• Experience in leading a diverse team of operators and achieving terminal objectives
• Experience in financial reports, budget preparation, business case preparations, P&L management highly regarded
• Ability to work under pressure and handle multiple tasks simultaneously
• Excellent problem-solving and decision-making abilities
• Proficiency in using terminal operating systems (TOS), preferably Navis Master Terminal (NMT)
• Excellent project management and organizational abilities.
• Good experience in stakeholder management and relationship building, including dispute resolution

KEY INTERACTIONS

Internal:

• Terminal’s Senior Leadership Team
• Operations
• Engineering
• Commercial,
• HSSE,
• Asyad Ports colleagues

External:

• Shipping Lines
• Port Authority
• Shipping Agencies
•  Key Customers
• Government Agency
• Customs
• ROP

JOB PURPOSE:

• The Operations Execution Manager – Container Terminal is responsible for the day-to-day operations of a container terminal, ensuring the efficient and smooth flow of cargo. This role involves overseeing various departments, managing resources, and optimizing processes to meet operational targets while adhering to safety and quality standards.
• As the Operations Execution Manager – Container Terminal within a greenfield setup, you will be responsible for the overall frontline operational process establishment within a new container terminal. This role requires a combination of strategic planning, operational expertise, financial acumen, lean methodologies, customer focus, safety leadership, and the ability to build a high-performance team from the ground up.
• With a strong focus on stakeholder management, this role is responsible for optimizing terminal operations while building and maintaining positive relationships with a diverse range of stakeholders and requires exceptional interpersonal skills, strategic thinking, and the ability to balance competing interests.
• There will also be the expectation that this role will assist the general cargo terminal operations from time to time, therefore the ideal candidate will also have experience in general cargo/bulk/project terminal operations, however primary focus is on container terminal operations

 

KEY ACCOUNTABILITIES:

Operational Management:

• Directs and coordinates all container terminal operations execution, including vessel loading/unloading, yard management, gate operations, and equipment utilization
• Monitors real-time performance metrics and takes corrective actions to optimize productivity and efficiency on a daily basis
• Ensures adherence to operational procedures, safety guidelines, and quality standards across all general cargo terminal operations
• Executes the container terminals workforce, including shift scheduling, training, and performance evaluation to meet the terminal business needs
• Develop core operational processes & procedures, ensuring safe & efficient operations are achieved
• Lead training and development of operations team to build a best in class operations team
• Acts as a safety champion, ensuring at all times safety is the forefront of all operational processes and procedures

Planning and Coordination:

• Collaborates with planning department to create and execute operational berthing plans
• Develop comprehensive execution plans, outlining the sequence of operations, resource allocation (personnel, equipment, storage), handling procedures, and contingency plans for each type of operations
• Overseas the preparation of safe lifting plans for all operations, including also the proper lashing and securing of break bulk cargo for safe transport when handled
• Coordinates with shipping lines, customs, surveyors, agents and other stakeholders to ensure smooth cargo operations at all times
• Manages equipment and resource allocation to optimize terminal operations to meet daily business requirements
• Develops and implements contingency plans to address unforeseen challenges and ensure customer satisfaction is maintained

Safety and Security:

• Implements and enforces ACT safety standards and procedures
• Conducts regular safety inspections of operational teams/work places, ensuring compliance and adherence to ACT safety standards
• Oversees security measures to protect cargo and terminal assets.
• Investigates accidents and incidents to identify root causes and implement preventive measures.
• Sets clear safety performance goals for the operations execution team and upholds the values of ACT in this regard
• Collaborates with safety committees and external safety experts as required
• Upholds and ensures all ISPS requirements are maintained at all times in line with the general cargo terminal security plan

Performance Management, Financial Management & Continuous Improvement

• Sets and monitors key performance indicators (KPIs) for terminal execution operations
• Identifies and eliminates waste in terminal operation processes through various tools and analysis and continuously seeks to enhance efficiency and productivity.
• Fosters a continuous improvement culture throughout the operations department and is the leader of any improvement initiatives
• Analyzes operational data to identify areas for improvement and implement corrective actions.

Customer Service & Stakeholder Management

• Builds and maintains strong relationships with stakeholders, including shipping lines and/or their agents, customs authorities, port authorities, government agencies, local communities, and employees.
• Manages stakeholder expectations and resolves conflicts in a timely and effective manner
• Develops a deep understanding of customer needs, expectations, and challenges as well as always looking for how ACT can service the customer needs and growth
• Implements customer-centric metrics and KPIs to measure performance.
• Ensures timely and accurate communication with customers.
• Leverages stakeholder relationships to achieve terminal objectives

 

Qualification, Experience and Skills

Qualifications

• Preferred Bachelors degree in Terminal Operations, Logistics, Supply Chain Management, or an equivalent degree combined with sufficient experience

Experience

• Minimum of 8 years of container terminal operations experience, of which 4 years has been in a execution manager/supervisory role, with a strong focus on safety leadership, terminal optimization or other terminal operations.
• Previous experience in general cargo operations an added advantage.

Knowledge/ Skills

• Preference for formal safety training/certification and incident investigation certifications (ICAM, NEBOSH etc.) Minimum requirements to be a certified lifter/rigger for all heavy lift operations or ability to gain such certification
• In-depth knowledge of container terminal systems, processes, and equipment, with preference to optimization/lean methodologies or equivalents
• Experience in leading a diverse team of operators and achieving terminal objectives
• Experience in financial reports, budget preparation, business case preparations, P&L management highly regarded
• Ability to work under pressure and handle multiple tasks simultaneously
• Excellent problem-solving and decision-making abilities
• Proficiency in using terminal operating systems (TOS), preferably Navis N4
• Experience of TOS implementation (preferably Navis N4) is a plus
• Excellent project management and organizational abilities.
• Good experience in stakeholder management and relationship building, including dispute resolution

 

KEY INTERACTIONS

Internal:

• ACT Senior Leadership Team
• Operations, Engineering,
• Commercial, HSSE,
• Asyad Ports colleagues

External:

• Shipping Lines
• Port Authority
• Shipping Agencies
• Key Customers
• Government Agency
• Customs
• ROP

EMPLOYEE JOB DESCRIPTION

1. POSITION DESCRIPTION: 

Position Title: Department Head - Finance

Reports to: Chief Financial Officer / CEO

Department: Finance

2. JOB PURPOSE:

To be responsible for ASYAD Drydock (ADC) (including ASYAD Drydock Parent Company, subsidiary DDC and Associate DND) general ledger and ensure all transactions are recorded accurately and in a timely manner and are in accordance with IFRS and local reporting standards.

Oversee budgeting, cash management, payments, risk management, audit liaisons, and tax matters daily and safeguard ADC’s financial best interest at all times.

Ensure that all tax/financial reports are submitted accurately and timely to meet the ADC’s policies and standards and departmental requirements.

To ensure the optimization of the departments processes and coordinate with all relevant departments/stakeholders regarding collections from customers and payments to suppliers and employees.

To review and approve high payments to suppliers and settlements with customers.

To ensure all reports and analyses are presented in a professional manner and as per company requirements and ready for review by Executive management and shareholders.

To be responsible for ADC’s Financial Business Plan and Budget preparation and monitoring.

To be responsible for ADC’s cash flow forecast model and ensure it is up to date for decision-making. To be responsible for assessing new projects or investments.

To manage the monthly, quarterly and annual financial statements for all the companies including the consolidated financial statements and ensuring compliance with all relevant regulatory, financial reporting and legal requirements.

To ensure that the ERP system is developed correctly and used at its maximum potential

.3. KEY ACCOUNTABILITIES: 

Description

Strategic Financial Planning:

Monitor and report quarterly the financial performance of a given area of business activity versus budgets/project economics so that areas of unsatisfactory performance are identified and rectified promptly, and potential performance improvement opportunities are capitalized upon.

Review all financial models/calculations, quarterly updating of cash flow forecast to be used for investment decisions, negotiation with third parties and other requirements as requested by the Executive Management.

Monitoring the cash forecasting, investment, and reporting of each category of funds to ensure efficient debt and cash management for concerned projects is consistent with ASYAD Group Treasury policies for all ADC companies.

Ensure accuracy and proper development of templates and reports for the review and assessment of the departmental KPIs.

Relationship and follow-up on cash management and funding outsourced to ASYAD Group Treasury for ADC companies

Management Accounting (Budgeting & Control) Duties):

Manage the preparation of the five - year strategic business plan and standalone and consolidated annual budget for ADC.

Ensure all department heads are aware of their budgets according to ADC’S Operational Strategy.

Monitor, evaluate and review the reporting of annual budget through Management Information Report (“MIR”) and quarterly through Quarterly Business Report (“QBR”) where actual vs budget figures are presented, and variances are explained and submitted to the relevant department.

For Operational costs and Capex: Produce quarterly “after the fact” evaluation of projects, to identify major differences between job estimation (commercial) and actual production costs (production). Investigate variances and recommend corrective action.

Review all departments utilizations monthly so that the business is aware of anticipated costs/ revenues, areas of unsatisfactory performance are identified, and potential areas of cost reduction or performance improvement opportunities are capitalized upon.

Be responsible for reviewing any other ad hoc report related to budget.

Review benchmarking with other companies in terms of revenue and cost.

Taxation, ERP and Finance Processes:

Owner and approver of all ledgers created in the chart of accounts (i.e. ledger cards, changes in chart of accounts or reports layouts, flow of information with other departments, data processing).

Ensure that the Group Companies are in compliance with the rules and regulations issued by all Tax Authorities (local and international).

Build the Group’s tax strategy (i.e. dividends, commercial transactions) and cash flow projections are aligned with Value Added Tax (VAT), Withholding Tax (WHT) and Corporate Income Tax (CIT) obligations or applicable tax benefits.

Ensure that the Company is in compliance with VAT, WHT and CIT regulations and make sure that Group strategy is aligned with relevant regulations.

Ensure that all tax matters requested by the Tax Authorities such as Tax Assessments, special investigations, updating tax files and records are all dealt in a timely matter.

Manage and overview the submission process of CIT Returns and deferred tax calculations, WHT and VAT Returns.

Evaluate the current ERP Accounting / Financial Reporting Module and advise any changes, integration or customization enhancement.

Manage the implementation of any new ERP system, ensuring that the Accounting / Financial Reporting Module has all controls in place to support accurate and presentable flow of information.

Ensure that the Finance Department employees update and use the ERP features at its best.

Accounting and Financial Reporting:

Overseeing and challenging routine department activities to ensure that they are completed accurately and on time. This involves ensuring completeness of invoices/entries are posted timely, crosschecked and approved by the authorized personnel as per the MOA. The final trial balance should be signed off on for completeness and accuracy for all operating companies.

Approve reports that all invoices/entries are recorded in the correct expense/asset account for which the goods or services pertain to and for the correct period.

Oversee all monthly and annual closing workings and ensure that they are in compliance with IFRS requirements.

Ensure all departments adhere to the cut-off time to submit all required information pertaining to the month.

Ensure proper coordination with treasury in advance for cash availability in the bank, any major payments should also be made aware by treasury in a timely manner.

Ensure accrual entries are posted on reasonable assumptions/estimates by concerned departments.

Ensure all bank reconciliations are performed on a monthly basis and for any discrepancies, appropriate action must be taken.

Ensure all tax report reconciliations are performed on a monthly basis (VAT & WHT).

Approve reconciliation of advances, prepayments and deposits are performed on a monthly basis.

Ensure supplier/customer reports are conducted as and when required.

Ensure Fixed assets are recorded in the system accurately as per company policy and best practices.

To be a financial business partner when it comes to making operational decisions on current and future commercial contracts and challenging supply chain/concerned departments on existing service contracts.

Manage and review monthly, quarterly and annual financial statements for the group companies, individual and consolidated and ensure that financial statements are in accordance with the International Accounting Standards (IAS), International Financial Reporting Standards (IFRS) and local legal framework.

Ensure that any financial reporting projects or audits run smoothly and timely and manage relevant flow of information.

Ensure completeness of all entries posted on a monthly basis (accruals, fixed assets register, etc.).

Ensure correct allocation of shared service costs and transfer prices.

Ensure financial input is reported for the KPI’s for the individual departments.

Managing and Continuous Improvement:

Managing the Teams by providing leadership, guidance and support the teams on policies or transactions problems which require solutions.

Managing the Teams by Interviewing, hiring and recommendation for training of employees.

Helping the Teams understand performance targets and goals.

Setting goals for performance and deadlines in ways that comply with Company’s plans and vision.

Analyze current processes and procedures to ensure best practice implemented to participate in establishing policies.

Monitoring employee productivity and providing constructive feedback and coaching.

Implement reporting procedures and internal controls for the purpose of maintaining accurate records.

Propose cost savings or control initiatives related to Group Companies expenditure.

Manage and oversee change in financial policies through continuous improvement of departmental systems, processes and practices taking into account international leading practices, changes in international standards and in the business environment, and recommend actions.

Internal/External Queries and Reporting:

Responsible for any clarifications, inquiries or reporting requirements from internal or external of the organization (including Shareholders, third-party shareholders, Executive Management, auditors, tax authorities, State audit, and other Departments) and any matter related to financial figures budgeted, actual or projected within or outside the organization.

Ensure the team is working closely with Supply Chain / Other ordering Departments to prepare monthly report of financial commitments as per signed contracts and update General Ledger and Financial Statement team accordingly.

Approve detailed ageing reports (receivables and payables) monthly and take the appropriate action.

Responsible for developing and submitting any other report as and when requested by the Executive Management Team.

Ensure that all departmental reports are prepared in a timely and accurate manner to meet the ADC’s policies and standards, and departmental requirements.

Policies, Systems, Processes & Procedures

Ensure that the team develops and follows departmental policies, procedures and controls covering all areas of department activity so that all relevant procedural/ legislative requirements and standards are fulfilled while delivering a quality, cost-effective service in a consistent manner.

Ensure compliance with all relevant quality, health, safety and environmental management policies, procedures and controls across the department to guarantee employee safety, delivery of high-quality products/ service and a responsible environmental attitude.

4. COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

Direct Report

Finance top management ASYAD Drydock

Department Heads

Finance team

External:

Consultants

Auditors

Investors & Stakeholders

Vendors & Customers

5. QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

Bachelor’s Degree in Finance

Preferably MBA or equivalent post-graduate qualification from an internationally recognized business school.

Preferably ACCA, CPA or CMA certified holder.

Minimum Experience:

12 years’ experience working in finance department of a large sized process/manufacturing industry, with a minimum of 5 years of experience in a finance management role

Job-Specific Knowledge & Skills:

Knowledge of ship repairing processes

Functioning of various departments

Financial guidelines and accounting

Taxation guidelines of Oman

Risk management

Job Detail:

Position Title Manager / Sr. Manager – Investor Relations

Job Purpose:

The Investor Relations Manager/Senior Manager is responsible for overseeing and managing the daily investor and market engagement activities of Asyad Shipping Company. This includes preparing and managing key deliverables such as quarterly reports, the annual report, sustainability reports, and disclosure statements. The role requires regular interaction with investors, analysts, and key stakeholders, including public relations teams and relevant external parties.

As a key representative of the company in equity markets, the Investor Relations Manager/Senior Manager collaborates closely with the Senior Vice President – Finance/CFO and the CEO to build and strengthen relationships with investors while ensuring clear and consistent communication with institutional investors.

The role also involves supporting senior management by:

Providing actionable insights into market trends, competitor activities, and sector developments.

Gathering and delivering feedback on shareholder sentiment, concerns, and priorities to guide strategic decisions.

Job Dimensions:

Key Accountabilities

Description Performance Indicators / Key Expected

 

•  Build various Excel spreadsheets, models, and reports tracking stock price performance, valuations, and various financial metrics.
•  Build and prepare investor information reports.
•  Create industry/company analysis reports (economic reports) highlighting the performance of key peers and future outlook.
•  Prepare market outlook and prediction reports per relevant segments.
•  Publish reports on the key highlights of the company’s business plan when required.
•  Maintain an updated list of all vessels in the fleet on a quarterly basis with details of contracts (customers, rates, owners, voyages, fleet capacity, etc.).
•  Maintain reports on the performance and key highlights of ship management activities.
•  Analyze shipping-related metrics, including TCE Rates, trading days, capacity days, covered days, and backlog. • Accuracy and relevance of reports generated.
•  Timeliness in delivering reports (within agreed deadlines).
•  Effective analysis presented to stakeholders for decision-making (positive feedback from internal users).

 

Corporate Governance

 

•  Ensure compliance with relevant regulatory requirements.
•  Integrate ESG compliance into the annual report.
•  Prepare risk management reports and provide updates on current risks faced by the company.
•  Develop and submit accurate, timely disclosures in key reports such as the Director’s Report, Chairman/CEO’s message, and Statement of Director’s Responsibilities. • Compliance with regulatory and ESG reporting standards.
•  Timely submission of reports in alignment with deadlines (e.g., annual report submissions).
•  Quality of risk management updates (assessed through audit reviews and feedback).
•  Minimal follow-up required from regulatory bodies regarding disclosure accuracy.

 

Publication of Information

 

•  Act as the focal point for investors, shareholders, and external stakeholders.
•  Align and publish information in a timely manner across platforms (e.g., website, FSA, MSX).
•  Manage disclosures of key company updates, such as acquisitions, disposals, and material contracts. • Timely and accurate publication of updates (e.g., website updates within 48 hours of approval).
•  Stakeholder satisfaction regarding clarity and accessibility of published information.
•  Adherence to regulatory timelines for material disclosures.

 

Investor Relations

 

•  Develop and maintain a database of investor-related information, including share price performance, share capital, dividend policy, voting rights, etc.
•  Design report templates that effectively convey the correct business context to readers.
•  Serve as the focal point for preparation of financial information for internal and external purposes.
•  Consistently updated and accessible investor database (updated monthly).
•  Positive feedback on clarity and professionalism of report templates from stakeholders.
•  Responsiveness to internal/external requests for financial information

 

Qualifications:

Minimum Qualification:

 

•  Bachelor’s degree or a master’s Degree in finance, Accounts or equivalent.
•  Preferred to be professional certified (ACCA or, CMA or CPA accreditation).

 

Minimum Experience:

 

•  Minimum 8 years’ experience in a similar role in a publicly listed shipping company.
•  Demonstrated experience in investor relations and reporting within the shipping industry.

 

Job Specific Skills:

 

•  Strategic Thinking
•  Sound Financial and ESG Knowledge
•  Leadership and people development skills
• Communication Excellence & Media Experience
•  Compliance and Regulatory Knowledge
•  Stakeholder Engagement and Communication

 

Frameworks & Authority:

 

•  Reports to the Senior Vice President (SVP) Finance and confers with the latter on critical and strategic issues.
•  The jobholder is expected to draw up plans and strategies to enhance the Finance operations and ensure their implementation.
• Key decisions having significant impact on the Manager – Investor Relations function are referred to the Senior Vice President – Finance for approval before implementation.
•  The jobholder exercises financial authority as per the level established by ASYAD Shipping’s Manual of Authority (MOA

 

Competencies:

 

•  Achievement Orientation
•  Analytical Thinking
•  Information Seeking
•  Impact and Influence
•  Team Leadership & Knowledge Sharing

 

 

Job Detail:

 

Position Title Manager: Governance, Risk and Compliance (GRC)

 

 

• This role is responsible to oversee OSC governance, enterprise risk management and ensure corporate and governance compliance

 

Governance and Compliance:

 

• The Manager has to ensure Companys actions meet governmental and industry standards. He/ she will guarantee that OSC business processes and transactions follow all relevant regulations and internal guidelines. His/her duties will include support in developing company policies and responding to policy violations (Code of Business Conduct). This will be including implementing training, recording violations, and doing more necessary research regarding regulations. He/she will have to work closely with other department heads to ensure that all departments remain compliant. The Manager has to maintain legal and regulatory compliance by researching, analyzing, and communicating regulatory requirements and obtaining the appropriate approvals.

 

Risk Management

 

• The risk management unit is considered a second line of defense that supports the CEO, board, and shareholders in evaluating the financial and economic conditions and potential emerging risks to help the companies determine the level of risk involved in making a particular business decision. This role will be responsible to oversight the risk management framework as endorsed by the Risk and Investment Committee (RIC), Audit Committee (AC) and approved by the BoD. The responsibility is also extended to assisting owners in managing all aspects of risk management. The risk manager must ensure to maintain an overview and awareness of the company business risk profile and align with Direct reporting manager.

 

Due Diligence

 

• Also, this position will have responsibility for managing the due diligence review of certain business partners based on the Companys due diligence procedure manual. This position will work closely with all heads of business units, employees, and business partners to review the due diligence applications and reports and determine the outcome of the Due Diligence. This position will also coordinate various tasks related to the maintenance and improvement in the due diligence platform and procedures, including providing advice on inquiries about Due Diligence and train and guide employees and business partners on the due diligence process.

 

 

• Key Accountabilities -

 

Description Performance Indicators / Key Expected

Enterprise Risk Management:

 

•  Responsible for oversight the adherence to requirements set in shareholders (ASYAD GROUP and OIA) Policies and Guidelines relating to risk management including framework and risk appetite statement on risk and compliance, risk maturity assessment, and business continuity management
•  Periodically Review, recommend changes and endorse the risk management and compliance policy, framework and risk appetite statement for Risk and Investment Committee (RIC), and Audit Committee review and endorsement taking into account the Entity’s business, changes in market conditions, investment and expansion course.
•  Perform regular analytical reports on risk management are presented to OSC’s RIC of as per its expectations
•  Review and ensure that risks are mapped to sources of assurance.
•  Post discussion and agreement with direct reporting line manager and in line with strategic direction, to determine and propose risk appetite in collaboration with Finance team.
•  Monitor risks and co-ordinate the implementation
• of actions in response with risk owners, RIC and Audit Committee.
•  Support and recommend practical mitigation advice to all functions after discussion and agreement with direct reporting line.
•  Maintain an overview and awareness of company’s strategic and operational risk profiles.
•  Review and analyze functional risk registers through chairing quarterly meetings with risk owners to promote a risk aware culture and a consistent approach to risk management in the business.
•  Review project risk profiles and mitigation strategies
• and support in drawing down project charters and implementation roadmaps in line with Corporate Strategy and Risk Management team.
•  liaise with Corporate Strategy unit and recommend Key performance Indicators based on corporate and departmental risk profile. (Where applicable)
•  Prepare updates/ reports on company fraud risk assessments and send to RIC for review.
•  Support in implementing the fraud risk management policy and control guidelines.
•  Support and liaise with risk owners in analysis of the financial impact on the company when risks occur.
•  Maintain and analyze company strategic and operational risks by utilizing data from internal or external resources to support management decision.
•  Identify economic and financial trends that may present a risk to the company.
•  Maintain an overview of materialized events and highlight/ recommend measurable corrective action.
•  Identify and analyze areas of potential risk to the assets, earning capacity, or success of organizations.
•  Develop or implement risk-assessment models or methodologies.
•  Devise scenario analyses reflecting possible severe market events.
•  Analyze new legislation to determine impact on risk exposure.
•  Design risk reporting tailored to the relevant audience. (Internal management, Shareholders, AC, and the Board)
•  Produce reports or presentations that outline findings, explain risk positions, or recommend changes.
•  Assist in creating and implementing the business continuity plans to limit risks and deal with emergencies.
•  Assist in building risk awareness amongst staff by providing support and training within the company.
•  Continuance monitoring of the company corporate risks.
•  Assist in designing, implementing a global risk management strategy for the organization.
•  Periodic risk based analytical reporting.
•  Dynamic monitoring of the identified risks and risk indicators.
•  Assess risks to business operations.
•  Assess risks to business operations.
•  Develop contingency plans to deal with organizational emergencies.
•  Evaluate applicable laws and regulations to determine impact on organizational activities.

 

Due Diligence:

 

•  To initiate the process of verification, investigation, and back-ground check of potential deal or investment opportunity and to confirm all relevant facts related to financial information, operational performance, technical knowhow, compliance, legal and reputational risks.
•  To verify related information brought up during commercial and legal negotiations and contracting.
•  Timely review of due diligence applications and reports for prospective and renewal business partners in the database.
•  Gather additional information from employees, business partners, and relevant external intelligence parties to facilitate the due diligence review.
•  To identify potential defects in the deal or investment opportunity and thus avoid a bad business transaction.
•  Recommend mitigative measures to all identified risk issues presented during the due diligence process.
•  Identify, escalate and provide recommendations on relevant red flags to senior management.
•  Remediate and document the remediation of all red flags and due diligence decisions.
•  Coordinate with key owners to ensure post-approval remediation or monitoring steps are addressed promptly.
•  Monitor and respond to incoming emails and queries on due diligence requirements.
•  To obtain information that would be useful in valuing the deal.
•  To make sure that the deal or investment opportunity complies with the investment or deal criteria.
•  To confirm and verify information that was brought up during the deal or investment process.
•  Identify training needs and provide training to employees on the due diligence process periodically.
•  Lead and/or participate in additional due diligence projects as needed.
•  Explores opportunities to add value to job accomplishments.
•  Collaborate with Compliance & Corporate Governance unit to identify possible enhancements to the database software and the due diligence process.
•  Due Diligence Reports
•  Awareness about due Diligence
•  Risk related to Due Diligence.
•  Accept ownership for accomplishing new and different requests.
•  Suggest new & creative ideas.

Governance and Compliance:

 

 

•  Maintain documentation of compliance activities, such as complaints received or investigation outcomes.
•  Review and evaluate all compliance policies and procedures and coordinate with all internal teams to effectively resolve all compliance issues and attend all reviews for internal and external departments to promote compliance programs.
•  Monitor and respond to all queries and complaints about external consultants and auditors, maintain effective relationships with all business units, and evaluate policies and procedures to recommend improvements to compliance procedures.
•  Administer and review all compliance programs and assess all system changes in the Company and coordinate with all business units and auditors to perform tests in all internal controls and maintain the Companys effectiveness.
•  Advise management to implement an effective companys compliance program with laws and regulations through detailed reports.
•  Review regulatory bulletins and other sources of information to research and stay up-to-date on regulations
•  Create and manage effective action plans in response to audit discoveries and compliance violations.
•  Establish and enforce organizational standards to maintain quality of service.
•  Supervise and manage all activities between auditors and consultants and prepare required documents for compliance procedures and administer efficiency in all audit work.
•  Maintain and update the compliance database, document all policies and procedures, retain all required documents, maintain all compliance metrics, and prepare required reports.
•  Oversee all policies and ensure effective compliance of same throughout the Company and manage all communication regarding compliance policies and procedures to maintain all legal procedures and design all training programs for employees.
•  Develop and maintain all policies and procedures to prevent any unethical conduct and recommend changes if required and develop an effective compliance work plan on a yearly basis and monitor the effective working of the internal control system.
•  Keep other departments, including the legal, human resources, finance, and other departments, updated on regulatory requirements, documentation processes, and regulatory filling information.
•  Research both regulatory filing information and writing and communicating guidelines to keep other departments aware of requirements.
•  Support the company operations to determine compliance risk.
•  Work closely with the risk management and Process Excellence team and suggest improvements based on performed tests and findings.
•  Assist in ensuring all employees are educated on the latest regulations and processes.
•  Assist in ensuring the Company complies with International and local legal requirements.
•  Conduct periodic internal reviews or audits to ensure that compliance procedures are followed
•  Compiles information by coordinating rate deviation filings, maintaining updated rate matrices, providing overviews of product disclosures.
•  Assist in managing the development or implementation of compliance-related policies and procedures throughout an organization.
•  Address employee concerns or questions on compliance matters.
•  Verify that all firm and regulatory policies and procedures have been documented, implemented, and communicated.
•  Keep informed regarding pending industry changes, trends, and best practices and assess the potential impact of these changes on organizational processes.
•  Advise internal management or business partners on the implementation or operation of compliance programs.
•  Translates the compliance policy and standards into practical application.
•  Provide employee training on compliance related topics, policies, or procedures.
•  Prepare management reports regarding compliance operations and progress.
•  Assist internal or external auditors in compliance reviews.
•  Appropriate distribution of compliance information.
•  Maintain compliance documentation.
•  Developing the compliance plan
•  Developing company compliance Framework
•  Studying existing and new legislation.
•  Conduct a company compliance testing
•  Conduct awareness campaign for compliance
•  Collect and coordinate internal compliance data with auditors and various departments

 

Qualifications:

Minimum Qualification:

 

•  The minimum qualification required is a bachelor’s degree or/ and MS/MBA in Finance / Accounting / Actuarial Science/ Economics or similar fields.

 

Minimum Experience:

 

•  10  years of experience in related field (ERM, Compliance, Corporate Governance or Finance)
•  Auditing, Accounting and Corporate Governance experience preferred.
•  Its advisable to have a background in risk management, auditing, compliance, or any other regulatory field.

 

? Job Specific Skills/Competencies:

 

•  Compliance
•  Ethics and Fraud
•  Reporting Techniques
•  Research and Analysis
•  Enterprise Risk Management
•  Quality assurance Management System

 

Frameworks & Authority:

 

•  Enterprise Risk Management Framework
•  Fraud management Framework
•  Due Diligence Policy.
•  Companies internal and external governance frameworks.