vacancy List

Position Requisition Id Company Department Closing Date
Job Description

1. POSITION DESCRIPTION:
Position Title: Contracts Engineer
Reports to: Team Leader – Contracts
Department: Supply Chain Management
2. JOB PURPOSE:
- Contracts Engineer is responsible for preparing, reviewing and administering contracts, contract data base and all associated files pertaining to technical and professional services.
- Day to day input into contracting activity including management of Tenders, ITTs and contract formation.
- The person must be proficient in contract development, contract standards and language.
- Updating and maintaining documentation on compliance with the Corporations procurement procedures, Study and analyse claims and prepare and report recommendations.
- Contract administration includes rate negotiations, claim and variation agreements, contract amendments and Assessment and evaluation of contractor performance.
- Oversee claims and contract risk management.
3. KEY ACCOUNTABILITIES:
Description
- Co-ordinate and contract with internal customers ? Develop understanding of all kinds of supplies required in the plant including industrial, residential, catering and other secondary services.
Data Entry and Evaluation
- Organise maintain and electronically track all contracts and related documents.
- Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files.
Vendor Relationships
- Co-ordinate with suppliers, build relationships and negotiate with vendors in realizing the material requirement.
Continuous Improvement
- Contribute to the team and identify opportunities for continuous improvement of systems, processes and practices taking inti account international leading practices, improvement of business processes, cost reduction and productivity improvement.
Reports
- Prepare in a timely and accurate manner departmental reports to meet ODC policies and standards, and department requirements.
Financial Activities
- Liaise with Supplier & finance dept. to ensure that payments to suppliers are approved based on
contractual agreements, milestone completion and agreed products and services.
- As and when required, maintain liaison with finance and tender committees for the preparation and
approval of all necessary tender documents in order to ensure payment on time, in compliance
with relevant policies and procedures.
Negotiations
- As and when required, participate in the negotiation process on procurement-related matters in
order to ensure that the best quotation related to different products and services is obtained, in
compliance with ODC policies and procedures.
- Saving Need to be done for purchase orders for all contract & long term tenders as a part of the
Department KPI
Expediting
- Responsible to follow up for ongoing contract & tenders till the expiration of the contracts and
solve all issues.
KPI
- Responsible to achieve the KPI in line with the company & department requirement.
Procurement Documentation
- Collate and maintain all procurement documents in order to ensure that all information is
available, properly documented and easily retrieved for immediate reference.
Confidentiality
- To maintain the Secrecy regarding the commercial part with internal & external parties as per the
standard policy of supply chain management.
Policies, Systems, Processes & Procedures
- Follow all relevant procurement policies, processes, standard operating procedures and
instructions (including ISO processes and standards) so that work is carried out in a controlled and
consistent manner.
Quality, Health, Safety, & Environment
- Ensure compliance to all relevant quality, health, safety and environmental management
procedures and controls across the department to guarantee employee safety, compliance,
delivery of high quality products/ service and a responsible environmental attitude.
4. COMMUNICATIONS & WORKING RELATIONSHIPS:
1. Internal:
- Supply Chain Team
- Department Heads
- IT Department and Finance Department
2. External:
- Vendors and Suppliers
- Government regulatory bodies
- 3rd Party logistics Handlers
- Consultants
5. QUALIFICATIONS, EXPERIENCE & SKILLS:
Minimum Qualifications
- Bachelor’s Degree in Engineering
Experience
- Minimum of 4- 6 years of experience
Job-Specific Knowledge & Skills:
- Knowledge of procurement and contracts processes and practices
- Knowledge of international import/ export rules and regulations
- Awareness of Customs rules and regulations
- Negotiation skills
- Analytical skills
- Communication skills
- Customer service skills
- Supervisory and teamwork skills
- Computer skills

Job Requirements
Minimum Qualification : Bachelor Degree
Nationality : Omani
Experience : You should have Experience of Minimum 4 years to apply for this Job
Job Description

1. POSITION DESCRIPTION:
Position Title: Inventory Specialist
Reports to: Warehouse & Materials Lead
Department: Supply Chain
2. JOB PURPOSE:
To develop the company’s inventory management strategy with the aim of controlling costs within
budgetary limits, generating savings, rationalizing inventory and maximizing available working capital
3. KEY ACCOUNTABILITIES:
Description
Supervision of Subordinates
- Supervise and control the inventory controllers team, manage their tasks, duties & KPIs.
- Supervise and control the stocktaking process and provide the regular reports.
- Supervise and manage the daily stock replenishment process.
- Day-to-Day Activities
- Manage and maintain the company’s material and stocked product inventory including stock profiles and stock locations
- Manage and control perpetual inventory stock counting / inventory accuracy checks
- Minimize overstocks and removal of obsolete / redundant raw materials to maximize availability of working capital
- Ensure that goods inward / stock control department is well organized and controlled to sufficiently support production and the goals of the business.
- Ensure incoming product is receipted and managed appropriately according to company procedure.
- Ensure materials are ready and available for the operation as and when required.
- Ensure that any materials that are late or holding up the operation for whatever reason are chased and followed up until received.
- Ensure sub contract processes are received back and that suppliers are chased to ensure no late delivery situation.
- Provide routine management information on inventory performance
- Monitoring the stock movement and coordinate with users to update the replenishment process.
- Priorities the tasks and focusing on the most critical materials.
Continuous Improvement
- Provide the improvement plan for the team and guide them to reach the high performance
- Control the stock value and avoid reaching the ageing status.
Policies, Systems, Processes & Procedures
- SCM policies (OIA, ASYAD & drydock)
- HSE policy
- HR policy
- ERP Systems
Health, Safety, & Environment
- Ensure compliance to all relevant health, safety and environmental management procedures and
controls within marketing to guarantee employee safety, compliance, delivery of high quality products/services and a responsible environmental attitude.
4. COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal:
- SCM
- Direct reports
- IT staff and engineers
- All departments
External:
- Vendors and Suppliers
5. QUALIFICATIONS, EXPERIENCE & SKILLS:
Minimum Qualifications:
Bachelor or high diploma in business administration, SCM, logistic or engineering.
Minimum Experience:
6 years’ experience in inventory management and warehousing.
Job-Specific Knowledge & Skills:
- Knowledge of ship repair project phases and practices
- Knowledge of functioning and requirements of each department
- Demonstrates proficiency in the use of inventory software
- Demonstrates strong interpersonal and customer service skills
- Demonstrates strong organizational skills.
- Exceptional understanding of inventory management practise such as ABC analysis and cycle counting.

Job Requirements
Minimum Qualification : Bachelor Degree
Nationality : Omani
Experience : You should have Experience of Minimum 6 years to apply for this Job
Job Description

1. Job Deatail:
Job Title: Procurement Dry Docks Manager (New Build)
Reports to: Procurement and Materials Management
Unit: Contract and Procurement
2. Job Purpose:
To develop, manage, and expedite the flow of work and purchasing procedures of raw materials and other
supplies within the Dry Docks business as well as review related reports on progress of work & inventory
levels and at minimum cost while complying with procurement policies and procedures. He\she will be
responsible for the Dry Docks procurement, acquisition and distribution of the equipment and related
services, by maintaining the supply of inventories in a cost effective and timely manner. This role will serve
as a resource to management in matters related to purchasing procedures, expense reduction initiatives,
value analysis and contract negotiations.
3. Key Accountabilities:
Divisional Strategy Development and Implementation
- Develop and direct the implementation of the divisional strategy ensuring alignment to the
unit strategy, Dry Docks vision, mission, and corporate objectives.
- Ensure the provision of subject matter expertise for the assigned domain and provide counsel
to Dry Docks leadership on all related areas to facilitate the achievement of Dry Docks strategy
and divisional strategies.
Leadership
- Manage the effective achievement of divisional objectives through effective leadership and by
setting of individual objectives, managing performance, developing, and motivating team to maximise performance.
- Lead the talent development initiatives for the assigned division, collaborating with discipline
experts and thereby ensure the availability of talent to fit business requirements.
Procurement Transactions
- Manage the procurement activities and review and final approvals of all orders that are to be issued,
- Ensure that all procurement activities are implemented as in with Dry Docks governance policies,
- Oversee the training and support requirements of the procurement team to enable then to effectively execute their tasks,
- Coordinate with external parties like agencies, port authorities and customs to ensure a smooth supply of operation,
Request for Quotations (RFQ)
- Ensure that procurement orders are processed in-line with the Corporate Governance policies and procedures,
- Oversee the bids/proposal with the user department. Oversee the finalisation of the award
recommendation having validated both the technical and commercial evaluations before it is
presented to the concerned authority,
- Present the commercial evaluation when required by the concerned authority,
- Oversee and review the bidder list to ensure fairness and transparency,
- Responsible for the document management of all departmental outputs in line with all audit
and records control requirements.
Budget Handing
- Support other departmental managers to prepare estimates for their requirements,
- Verify budget availability for each raised requisition,
Departmental Reports
- Provide the information needed to generate departmental reports,
- Review of the departmental reports to eliminate inconsistencies and inaccuracies,
- Coordinate with the external auditors for any enquiries or audit trail.
4. Budgets and Plans
- Support the Dry Docks C&P department annual planning cycle, budget cycles and enterprise risk assessments.
- Review the Dry Docks C&P Strategic expenditure to ensure minimal cost and propose recommendation for cost optimization.
- Support other departmental managers to prepare the estimate for their requirements.
- Monitor other departments’ purchasing budget and support them manage their cost.
5. Communications & Working Relationships
- The Procurement and Materials Management Dry Docks reports to the Procurement and
Materials Lead and confers with the latter on critical and strategic issues,
- The jobholder is expected to suggest improvement plans for Procurement Department
operations and ensure their implementation,
- Key decisions having significant impact on the Procurement and Materials Management – Dry
Docks Department are referred to the Procurement and Materials Management Lead.
6. Reports:
- Ensure that all departmental reports are prepared timely and accurately and meet Dry Docks
Procurement and Materials Management requirements, policies, and standards.
- Provide regular and exceptional reporting to executive management, Board of Directors about all
strategic sourcing, performance management and integration activities.
7. Qualification & Experience & Skills:
Minimum Qualifications
- Bachelor’s Degree in Engineering or Supply Chain, or Business Equivalent. (Preferred Masters).
- CIPs (Chartered Institute of Purchasing and Supply) qualified preferred.
Experience
- Minimum of 8- 10 years of experience in procurement, tendering, contracting and contracts
administration and material handling mainly in shipping, Oil, Gas, Petrochemical, ports, marine
and Logistics industry out of which at least 2-3 years at assistance / supervisory managerial level
Job Specific Skills
- Communication Skills,
- Ability to work under pressure,
- Computer Skills,
- Leader Skills,
- Organisational Skills,
- Priority Setting,
- Negotiation Skills
8. Competencies:
Competencies
- Organisational Awareness,
- Organisational Commitment,
- Information Seeking,
- Impact & Influence,
- Achievement Orientation.
Behavioural
- Excellent interpersonal skills with the ability to effectively engage with people both inside and outside the company,
- Self-motivated, good team spirit and flexibility,
- Assertiveness with a pro-active and can-do approach to work,
- Ability to create his/her own network within the organisation and to manage by consensus,
- Good organisational and planning skills.

Job Requirements
Minimum Qualification : Bachelor Degree
Nationality : Omani
Experience : You should have Experience of Minimum 8 years to apply for this Job
Job Description

1. POSITION DESCRIPTION:
Position Title: Buyer
Reports to: Manager – Supply Chain
Department: Supply Chain
2. JOB PURPOSE:
To supervise and perform procurement and tendering activities in order to ensure the purchase of correct products and services, within the required time and at minimum cost while complying with procurement policies and procedures.
3. KEY ACCOUNTABILITIES:
Description
Supervision of Subordinates
- Organise and supervise the activities and work of subordinates to ensure that all work is carried out in an efficient manner which is consistent with operating policies and procedures.
- Provide on-the-job training and constructive feedback to subordinates to support their overall development.
Day-to-Day Activities
- Supervise day-to-day procurement activities, providing guidance to staff, encouraging teamwork, facilitating related professional work processes, and resolving any escalated issues in order to ensure that work is correctly prioritised and completed as per procedures, standards, and departmental requirements.
Purchase Requisitions
- Receive all purchase requisitions and coordinate with respective departments to understand their requirements and collect/verify specifications in order to ensure accurate procurement.
Tenders
- Liaise with the tender section and perform tendering activities in order to support in the preparation of tenders for all equipment purchases and partake in tender evaluation pertaining to commercial terms and conditions.
Purchase Orders (POs)
- Collate all the necessary information and follow relevant policies and procedures in order to ensure the timely and accurate issuance and sending of POs to the approved / selected supplier.
Supplier Relations
- Maintain supplier relations in order to ensure effective completion of procurement processes and to contribute to the building of long-lasting relationships between Oman Drydock Company (ODC) and its suppliers.
Negotiations
- As and when required, participate in the negotiation process on procurement-related matters in order to ensure that the best quotation related to different products and services is obtained, in compliance with ODC policies and procedures.
Delivery Inspection
- Perform inspections on purchased products or liaise with user departments/material control, as and when required, for technical product inspection in order to ensure that delivered products meet the required criteria and are free of damages/defects.
Financial Activities
- Liaise with user departments, verify supplier invoices and other documentation, and perform any relevant activities in order to ensure that payments to suppliers are approved based on contractual agreements, milestone completion and agreed products and services.
- As and when required, maintain liaison with finance and tender committees for the preparation and approval of all necessary tender documents in order to ensure payment on time, in compliance with relevant policies and procedures.
Supplier Performance
- Undertake supplier performance management throughout the duration of the agreement in order to ensure that they adhere to ODCs’ procurement policies and agreed terms and conditions, reporting any deviations.
Supplier Sourcing and Database
- Assist in sourcing new suppliers and remain abreast of related market information in order to expand ODC’s preferred supplier database and ensure that it is continuously contracting the best parties for its product and service needs.
Policies, Systems, Processes & Procedures
- Follow all relevant procurement policies, processes, standard operating procedures and instructions (including ISO processes and standards) so that work is carried out in a controlled and consistent manner.
Quality, Health, Safety, & Environment
- Adhere to all relevant quality, health, safety and environmental procedures, instructions and controls in order to guarantee the safety of employees, the quality of products/ services and environmental compliance.
4. COMMUNICATIONS & WORKING RELATIONSHIPS:
1. Internal:
- Manager – Procurement and Contracts
- Direct reports
- Procurement and contracts staff
- All user departments within ODC
- Tender and/or any relevant committees
- Finance
2. External:
- Suppliers
- Contractors
- Consultants
5. QUALIFICATIONS, EXPERIENCE & SKILLS:
1. Minimum Qualifications:
- Bachelor’s Degree in business administration or engineering or an equivalent qualification
2. Minimum Experience:
- 5 years experience in procurement and contracts
- Experience in the ship building/repair or related industry is an advantage
3. Job-Specific Knowledge & Skills:
- Knowledge of procurement and contracts processes and practices
- Knowledge of international import/export rules and regulations
- Awareness of Customs rules and regulations
- Negotiation skills
- Analytical skills
- Communication skills
- Customer service skills
- Supervisory and teamwork skills
- Computer skills

Job Requirements
Minimum Qualification : Bachelor Degree
Nationality : Omani
Experience : You should have Experience of Minimum 5 years to apply for this Job
Job Description

Position Title: Specialist - Business Continuity Management

 
 

JOB PURPOSE:

The Specialist will collaborate with all stakeholders to develop and ensure an effective Business Continuity Management System (BCMS) which is a management strategy that detects potential threats and their impact on an organizations resilience and capabilities to respond quickly and effectively. The Specialist has to ensure the resilience of the entity by building an effective Business Continuity Management (BCM) Program. In addition, the specialist has to ensure an effective enterprise BCM governance framework that is consistent with general regulatory requirements and industry best practices/standards is developed, maintained and adhered to across the ASYAD Shipping and its subsidiaries, so that the company is appropriately prepared for, and can respond to unexpected disruptions to normal activities. The Specialist has to ensure the BCMS protects the organizations reputation as well as the interests of important stakeholders, particularly its brand value. Crisis management, disaster recovery, contingency planning, business recovery, emergency management, and incident management are all covered under one umbrella.

 
 

KEY ACCOUNTABILITIES:

§ Support in Managing BCM program implementation and ensures alignment to incident management, emergency response, crisis management and IT disaster recovery.

§ Assist in establishing a framework and methodology for completion of contingency plan and keep updating the same.

§ Facilitates the effective implementation of the BCM program.

§ Support in Managing BCM program implementation and ensures alignment to incident management, emergency response, crisis management and IT disaster recovery.

§ Assist in establishing a framework and methodology for completion of contingency plan and keep updating the same.

§ Facilitates the effective implementation of the BCM program.

§ Rolls out the BCM program across ASYAD Shipping Subsidiaries whenever applicable during the upcoming years.

§ Reviews and proposes critical program change requirements and provides recommendations to Business Continuity Management committee.

§ Prepares and validates BCM reports. Tracks and reports activity status, issues, risks, escalations and decisions to BCM committee, program sponsor.

§ Ensures deliverables and program requirements are met within budget and timeframe.

§ Facilitates an effective BCM communication plan, and effective BCM training to relevant individuals and departments.

§ Engage and supports independent BCM audits and maturity assessments.

§ Acts as primary point of contact for BCM engagements.

§ Developing success criteria for BCM program.

§ Clarifies and communicates BCM program objectives and success criteria.

§ Manages stakeholders and third-party relationships as necessary in relation to BCM.

§ Participates in external business continuity management organizations and keep abreast of industry best practices and trends.

§ Work closely with technology teams to ensure their disaster recovery plans for critical systems and applications are consistent with the plans developed for the company.

§ Maintaining contact with insurance department to ensure that the organization has adequate coverage in place for all risks.

§ Assist in developing and maintaining an effective disaster recovery plan that meets industry standards and can be executed quickly in the event of an emergency.

§ Conducts risk assessments for various departments and functions, analyzing potential business impact of unpredictable business interruptions such as natural disasters, security breach, legal claims, and market disruptions.

§ Escalate risks and coordinate mitigating responses related to BCM.

§ Coordinating emergency response efforts with internal and external stakeholders as needed.

§ Develop and maintain the department’s response and recovery plan using the tools and templets provided by the company.

§ Identifies and implements recovery operations and methods to allow the company to function at limited or partial capacity in the event that part or all of the infrastructure is damaged or destroyed.

§ Assist in creates and facilitates practice drills for plan execution.

§ Assists in develops and provides staff training on risk management and disaster recovery.

§ Works with health, safety, and security staff and Relevant government agencies to align the organizations emergency management plan with established best practices and community standards.

§ Performs other related duties as assigned.

 
 

Minimum Qualifications:

§ Minimum qualification required is bachelor’s degree in Business Management or Engineering.

 
 

Minimum Experience:

§ Minimum of 4 - 6 years’ experience with at least two years in a risk management position or Crisis Management or Corporate Strategy management or Business Process improvement.

 
 

Job-Specific Skills:

§ Excellent strategic, problem solving, and analytical skills.

§ Excellent Communication skills

 
 

COMPETENCIES:

§ Understanding of Risk Management Proactive

§ Ability to think through hypothetical situations and concepts and to identify risks and weaknesses in various business processes.

§ Ability to collaborate with others to develop an emergency plan

§ Crisis Management

§ Incident Management

 
 

Frameworks & Authority:

§ ASYAD Group Business Continuity Management Frameworks

§ OIA Business Continuity Guidelines

§ OIA Code of Governance for its entities

§ OIA and ASYAD Shipping risk Management guidelines

Job Requirements
Minimum Qualification : Bachelor Degree
Nationality : Omani
Experience : You should have Experience of Minimum 4 years to apply for this Job
Job Description

JOB PURPOSE:

  • Jobholder is in charge of setting the category strategy to ensure the best approach is adopted to drive the maximisation of value across the ASYAD Solution and C and P Strategy Business.
  • In Charge of all performance metrics of the ASYAD Solution and C and P Strategy Department. To ensure that the C and P team is equipped with the right tools, policies and process designs to ensure the effective contribution to the corporate Solution and C and P Strategic plan.
  • In Charge of performance management and improvement, through continuous measurement and analysis of KPIs, management of risk and compliance assurance.

KEY ACCOUNTABILITIES:

Strategy

  • Implementation of a supplier management program designed to achieve the required quality, delivery and service levels that is in line with the overall ASYAD Solution and C and P category strategy.
  • Continuously review the registered suppliers to rationalize the ASYAD Solution and C and P Strategic supplier base and improve the efficiency of the supply chain where possible. Supply base optimization)
  • Translation of the ASYAD Solution and C and P corporate strategy into an annual procurement plan to ensure alignment and integration with other interfacing departmental strategies.
  • Lead spend analysis with relevant departments to decrease procurement costs by identifying areas of savings, improving efficiency by reducing cycle times, and improving level of compliance.
  • Participate in the ASYAD Solution and C and P procurement strategy development with all respective departments.
  • Responsible to ensure that all resulting ASYAD Solution and C and P recommendations commercial or otherwise have been aligned with the respective departments before being presented to the concerned authority.
  • Manage the ASYAD Solution and C and P Strategic demand planning.

Spend Analysis

  • Use analysis of historical ASYAD Solution and C and P Strategic spend along with the business plan as a key input in preparation of procurement plan and annual procurement objectives.
  • Review the classification of ASYAD Solution and C and P Strategic categories and identify the opportunities for cost reduction.
  • Implement the process for annual spend analysis and formalize the structured input of historical spend into annual ASYAD Solution and C and P Strategic procurement plan.

Procurement Plan

  • Prepare the ASYAD Solution and C and P Strategic forecast level to be determined) by extrapolation of historical demand and service.
  • Map inventory status and open purchase order/contracts reports against items and services.
  • Identify required procurement actions.
  • Prioritize the procurement actions.
  • Identify saving opportunities from Spend analysis Tableau) formalize the procurement objectives.
  • Implement a detailed ASYAD Solution and C and P Strategic procurement planning process with inputs in form of historical spend and market analysis, material and service forecast based on business plan, inventory assessment and open PO/contracts.
  • Periodic corrective measures put into place to action variances of actual performance vs. budget/forecast.

Category definition and Sourcing strategy

  • Identify the sector of ASYAD Solution and C and P Strategic materials or services with similar characteristics and required supplier capabilities.
  • Review spend analysis, market analysis, business requirement and procurement objectives.
  • Develop the ASYAD Solution and C and P Category specific buying strategies and category specific buying expertise.
  • Develop processes to execute the category strategy.
  • Comprehensive Category Management should be implemented to meet economically driven objectives Are we buying to the right suppliers? Are we consolidating requirements across?) and risk do we have sufficient vendors for key materials?)

BUDGETS and PLANS:

  • Support the ASYAD Solution and C and P Strategic department annual planning cycle, budget cycles and enterprise risk assessments.
  • Review the ASYAD Solution and C and P Strategic expenditure to ensure minimal cost and propose recommendation for cost optimization.
  • Support other departmental managers to prepare the estimate for their requirements.
  • Monitor other departments’ purchasing budget and support them manage their cost.

OPERATIONAL MANAGEMENT:

  • Rationalize the supplier database based on the evaluations and feedback provided by the corporate and operations teams and stay updated with the suppliers in the market to ensure selection of the most appropriate and suitable suppliers and contractors for the marine department.
  • Review procurement and contracts requirements and current practices in order to devise and implement cost reduction measures through innovative approaches including strategic sourcing, consolidation of orders and purchasing power, long-term price agreements, and synergistic relationships.
  • Explore all opportunities in the ASYAD Solution and C and P Strategic value chain, beyond contracting to reduce costs and increase productivity.
  • Apply econometric models to analyse the economic viability and comparison of different material options, equipment and services to ensure minimum Total Cost of Ownership.

CHANGE MANAGEMENT:

  • Lead and direct the management of change through continuous improvement of departmental systems, processes and practices taking into account ‘international leading practice’, changes in international standards and changes in the ASYAD Solution and C and P Strategic business environment which require proactive action plans.
  • Contribute to the identification of opportunities for continuous improvement of department systems, processes and practices, cost reduction and productivity improvement as per international standards and best practices.
  • PMO and lead for all defined strategic business improvement projects within the ASYAD Solution and C and P Strategy department.

POLICIES, SYSTEMS, PROCESSES and PROCEDURES:

  • Develop, seek approval and ensure the implementation of procurement and contract administration policies and direct the development of systems, controls, processes and procedures aligned with the strategy and policies to ensure that all relevant procedural/ legislative requirements are fulfilled while meeting ASYAD Solution and C and P Strategic short medium and long term strategic business objectives.
  • Drive process mapping and routine standardization.
  • Drive and integrate the performance management process and deviation treatment.
  • Accountable for Corporate Governance including annual compliance internal control checks and investigations. Ensure that all internal external and state audit findings are addressed and concluded within the defined timeframe.

REPORTS:

  • Ensure that all departmental reports are prepared timely and accurately and meet ASYAD Solution and C and P Strategic requirements, policies and standards.
  • Provide regular and exceptional reporting to executive management, Board of Directors about all strategic sourcing, performance management and integration activities.

QUALIFICATIONS, EXPERIENCE and SKILLS:

Minimum Qualifications

  • Degree in Quantity Surveying, Supply Chain Management, Business Administration, Operation Management, or Business/Engineering equivalent or equivalent.
  • Masters or MBA is preferred
  • Professional qualification / certification from related professional body, e.g., Chartered Institute of Purchasing and Supply CIPS), or contracts management / or Six Sigma certification is preferred

Minimum Experience

  • Minimum 12 years of experience in strategic sourcing planning procurement, tendering, contracting and contracts administration in multinational organizations mainly in marine shipping, Oil and Gas, Petrochemical, ports, marine and Logistics Industry out of which at least 5 years at Managerial level.

Job-Specific Skills

  • Communication skills,
  • Ability to work under pressure,
  • Computer skills,
  • Leader skills,
  • Organisational skills,
  • Priority setting,
  • Negotiation skills.

Competencies

  • Organisational Awareness,
  • Organisation Commitment,
  • Information Seeking,
  • Impact and Influence,
  • Achievement orientation.

Job Requirements
Minimum Qualification : Bachelor Degree
Experience : You should have Experience of Minimum 12 years to apply for this Job
Job Description

Position Title: Junior Officer - Technical

 
 

JOB PURPOSE: 

Support the Technical department, Superintendent and Fleet Manager in administrative works of the department.

The job includes but not restricted to dealing with technical matters related to running hours, routine and drydock maintenance, crew overtime, ships records, certification, survey arrangement, stores and spare parts delivery, data entries, company portal update, follow up of invoice payment with different parties.

Coordinating with all concerned Department/Authorities to accomplish task related to technical department and ships

 
 

KEY ACCOUNTABILITIES:

Core Responsibility:

§ The core function will be allocated as core job by fleet manager. The superintendent will enhance the job responsibilities to fit particular fleet requirements

Document Filing

§ Maintain the proper filing system of the technical department

§ As per company policy & upon approval identify and shred / dispose all documents. Maintain a record of all files disposed

§ Ensure all Classification and statutory documents and certificates are downloaded and reported to the concerned ships.

§ Follow up on spare parts status with related departments and ships

§ To send survey updates to respective vessels on bi-annual basis and as required

§ To assist in new ships registration and change of flag/class and help in arranging the required service as applicable

Dry-docking,Audits and Ship Visits

§ Attend office audits and preparation for ships audit

§ Support the SI in perpetration of ships drydocking speciation and occasionally attend ship dry-docking to enhance knowledge and obtain skills

§ Occasionally attend ships during their calls to local ports to improve communication flow with ship staff and enhance practical skills

Spare parts and store control

§ Follow up delivery schedule with procurement dept

§ Support technical superintendent with drydocking spare parts follow up

§ Liaise with Account dept to follow up on invoicing

§ Liaise with site team for the supply of stores/spares to the new ships

Policies, Systems, Processes & Procedures

§ Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

§ Liaise with legal department for the registration and documentation of new delivery of ships

Office Control:

§ All technical docs are on the portal/ERP/

§ Survey status to be updated

§ Certificate status to be updated

§ Follow up of purchase and ships procurement

§ Delivery of spares and stores with local agent and onboard

§ Technical bulletins and reports sent/Received/circulated/filed as per the guidelines

§ Flag related matters are well filed

§ Follow up and monitor of ship visit arrangements with concern persons in dept.

All periodical forms & returns as per GMS to be maintained and ready at any time for audit

Continuous Improvement

Contribute to the identification of opportunities for continuous improvement of department systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.

Coordination between suppliers and accounts department

Coordinate between our suppliers, agents & ships and our accounts department regarding the outstanding invoices.

Accruals report

Prepare accruals report in coordination with Accounts Department at the end of each year as the account department closing their accounts.

End Of Month Reports

Assist in the preparation of timely and accurate departmental EOM statements and reports of ships/PDA and agent to meet company and department requirements, policies and standards.

 
 

Minimum Qualifications:

§ Higher National Diploma (HND) or Bachelor’s Degree in any discipline with relevant experience.

 
 

Minimum Experience:

§ Minimum 1 - 2 years in a similar position preferably within the shipping industry or similar field.

 
 

Job-Specific Skills:

§ Organizing and co-ordination skills

§ Record keeping skills

§ Interpersonal and communication skills

§ Ability to prepare simple administrative requests and reports

 
 

COMPETENCIES:

§ Information seeking

§ Initiative

§ Teamwork and cooperation

§ Attention to details

§ Punctual and Multi-tasking

§ Flexible

§ Organizational Commitment

 
 

Frameworks & Authority:

§ Reports to the Fleet Manager and confers with the latter on critical issues.

§ is responsible for performing administrative clerical office work supporting the activities of the Technical Department.

§ Key decisions having significant impact on the Jr. Officer – Technical function are referred to the Fleet Manager for approval before implementation.

Job Requirements
Minimum Qualification : Diploma
Nationality : Omani