vacancy List

JOB PURPOSE:

• The position is responsible to provide finance/ accounting support to ASYAD head office or Business units.

KEY ACCOUNTABILITIES:

• Prepare financial documents such as invoices, bills, and accounts payable and receivable.
• Manage the full accounts payable/ receivable cycle.
• Manage day-to-day transactions.
• Perform assigned period end close activities.
• Support quarter-end submission, additional and supplementary data collection and reporting.
• Complete financial reports on a regular basis and provide information to the finance team including and not limited to expense reports, top suppliers, accounts receivable status report and collection report.
• Assist the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements.
• Prepare statutory accounts for assigned legal entities if required.
• Coordinating internal and external audits
• Act as document controller of all finance files and documents.
• Assist in improvement of internal controls related to the area of responsibility.

 QUALIFICATIONS & EXPERIENCE:

Qualifications

• Bachelor’s in finance/accounting or equivalent.
• Proficiency with Microsoft Office Suite; Excellent Skills with Microsoft Office.

Experience

• Minimum 0-3 years of experience in similar position.
• Experience with project related systems and software.
• Payroll handling Experience.
• Experience with ERP system is preferred.

Skills

• Good communication and interpersonal skills with good command of English language both written and spoken to establish good working relationship with customers and line/other interfaces.
• Customer care handling
• Good understanding of the usage of IT
• Ability to manage the accounts function independently.
• Outstanding attention to detail and accuracy
• Good command over English
• Excellent organizational and analytical skills
• Has a good working knowledge of standard computing, accounting software (preferably ‘SAP’)
• Advanced working knowledge of MS Office, specifically Excel
• Excellent commercial sense and interest in business
• Deadline oriented
• Ability to liaise with a wide range of people and to convey financial information to non- financial staff.
• Ability to identify, communicate and implement improvements.
• Interpersonal, negotiation and communication skills

JOB PURPOSE:

• Responsible for supporting the daily job duties of the Technology Unit including all admin support, business support.
• Support the Executive Chief Executive Technology in ensuring smooth functioning of the CET office.
• Responsible for ensuring meetings are effectively organized and recorded.
• Responsible of Managing internal communication from/to and within the Technology Unit.

KEY ACCOUNTABILITIES:

Admin Support:

• Responsible for scheduling and managing the Chief Executive Technology calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
• Collect weekly/monthly/quarterly/annually updates and consolidate them from Technology functions and send them to the concerned personnel.
• Organizes and coordinates with service team international/domestic travel arrangements including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports.
• Provides support in arranging meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Operate and maintain office equipment.

Business Support:

• Works closely with the Chief Executive Technology on special projects and committee activities.
• Undertakes special assignments/projects on a wide variety of issues as requested by the Chief Executive Technology.
• Responsible for collecting Technology Unit scorecards.
• Provide monthly, quarterly, and annual reports on the progress of the Technology business plan.
• Provides technical guidance when required on planning, organizing, prioritizing, and overseeing activities to efficiently meet business objectives.
• Preparation and drafting correspondence, letters, memos, and emails.
• Manage/control the Technology task items for the team to ensure timely adherence to deadlines.
• Assist the Technology Unit in preparing materials for board and other committee meetings.
• Produce, update, and provide best practice support on complex MS documents, databases, and other departmental systems, advising colleagues when needed, and using own expertise to help improve processes.
• Identify, within the team, instances of non-compliance with the organizations policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these and escalating issues as appropriate.

Record Management and Correspondences:

• Maintain electronic filing system, ensuring processes and software are up to date and in working order.
• Organize and prepare complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Preserve confidentiality and discretion on all matters pertaining to Units & CET Office, with a view to safeguarding the image of the company.

Internal Communication:

• Facilitate communication between the CET and various teams within the technology department.
• Develop and maintain a monthly communication plan for the Technology Unit.
• Assist in drafting and disseminating internal announcements, memos, and updates.
• Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
• Manage the CET’s calendar and prioritize appointments and meetings.

Graphic Design:

• Create visually appealing graphics, presentations, and other design materials for technology-related projects, posters, banners …etc.
• Work closely with the CET and other stakeholders to understand design requirements and objectives.
• Ensure that all design materials adhere to brand guidelines and reflect the companys image and values.
• Continuously innovate and explore new design trends and techniques to enhance the quality and effectiveness of visual communication.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• ASYAD Corporate Units
• ASYAD Business Units
• Management Committee

External:

• External Stakeholder
• ASYAD Strategic Business Partners

 QUALIFICATIONS & EXPERIENCE:

Qualifications

• Bachelor’s degree in graphic design, Communications, Business Administration, IT related domains or any relevant field.
• Proficiency in graphic design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a commitment to producing high-quality work.
• Ability to work effectively both independently and as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Knowledge of technology industry trends and terminology is a plus.

Experience

• 0-3 years’ experience in a similar felid.
• Familiarity with project management tools and platforms.
• Experience with graphic design and video editing software.

Skills

• Maintains a high level of confidentiality.
• Verbal Communication
• Good Finance knowledge
• Communicates Effectively
• Professional and courteous manner
• Detail-oriented.
• Planning and Organizing
• Time Management
• Capable of interacting effectively and professionally with different types of stakeholders.
• Excellent communication skills (oral, written, presentation)
• General computer literacy (Microsoft Office e.g., Word, Excel, PowerPoint, etc.) mandatory
• Graphic designing skills (Adobe Illustration, Adobe Photoshop, etc) mandatory

Job Purpose:

 

• Control and advise all the technical and operational aspects of the vessel under OSMC’s management. Provide necessary marine technical expertise in shipping matters to OSMC. Establish and maintain operational standards to enhance Safety, efficiency, tradability, and reliability of the vessel. Responsible for controlling and managing actual cost and budget for the vessels.
• OSMC presently operates LNG, VLCC, Product and Chemical Tankers, VLOC and bulk carriers.

 

Key Accountabilities:

Supervision of Subordinates

Instruction Manual

Certificate & Legal Document Validation:

 

• Supervise expire date of all statutory and class certificates and documents to ensure they are as per legislative requirements and in accordance with OSMC’s policies. Insurance, finance, crewing quality certificates by relevant departments
• Familiar with relating contract, agreement including technical management of operations activities, international rule and class regulation.

 

Port Authority Coordination

 

• Liaises, as appropriate, with terminal operators at loading/unloading ports, customers, joint ship owners, service engineer and shipping agents store suppliers etc.
• Prepares repair and docking specification beforehand. Draw up estimate to obtain approval by the Fleet Manager as per requirement.
• Attend DD and co-ordinate with shipyard for safe and successful DD completion.
• Supervise, upkeep and maintenance as per scheduled in accordance with approved plan, making the necessary occasional visits.

 

System Audit

 

• Supervise ship maneuvering and mooring, etc. and ensure all established policies and processes are correctly implemented. Discusses and resolves in conjunction with Marine Manager and Fleet Manager, failure of machineries, unsatisfactory performance, etc.
• Administer in house ISM system, conduct audit of the vessel and in-house systems and conduct evaluation of the crew etc. in conjunction with ISM system.

 

Budgets and Plans

 

• Contribute to the preparation of the technical department budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues and areas of unsatisfactory performance are identified, rectified promptly and potential performance improvement opportunities are capitalized upon.
• Control and manage actual and budget for maintenance, Ship Store, LO, Medicines etc.

 

Continuous Improvement

 

• Stimulate subordinates and contribute to the identification of opportunities for continuous improvement of technical systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.

 

MIS and Reports

 

• Prepare departmental MIS statements and reports timely and accurately to meet OSC and department requirements, policies and standards.

 

Safety, Quality & Environment

 

• Ensure compliance to all relevant safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality product/service and a responsible environmental attitude.

 

Operating Activities

 

• Ensure timely condition monitoring of machinery by maintenance system to facilitate smooth operation.
• Ensure maintenance of the validity of all certificates and documents as per OSC policies and guidelines.
• Follow and co-ordinate with vessel to maintain all defect reports.
• Follow and co-ordinate with vessel to maintain inventory of all critical spares.

 

Document control and filing

 

• Ensure SMS document control and filing for duty ship.

 

Maintenance Visits

 

• Manage the upkeep and maintenance on board by making occasional/periodic visit, as per the set schedule.

 

Minimum Qualification:

• Bachelor’s in Marine Engineering, Mechanical Engineering, Electrical Engineering or Naval Architecture.
• Chief Engineer Certificate of Competency: Class I - Motor.

 

Minimum Experience:

• The candidate must have a minimum of 2 years of experience as Chief Engineer on respective type of ships.
• Minimum 5 years’ experience as a Technical Superintendent in a reputed shipping company is mandatory

 

Job Specific Skills:

• Meticulous attention to detail
• Motivated by ensuring accuracy and precision in tasks.
• Effective and organized communication
• Strong organizational skills in managing work.
• Proficient technical knowledge.
• Have a thorough understanding of the class survey cycles – Statutory & Class certification of ships.
• Capable to manage a team of TSI & Tech Assts in absence of Fleet Manager
• Be capable of representing the Fleet-D department, if required.

 

Frameworks & Authority:

• The Senior Technical Superintendent reports to the Fleet Manager and confers with the latter on critical and strategic issues.
• The jobholder is expected to draw up plans for the efficient functioning of the areas in the technical department.
• The Senior Technical Superintendent should be capable of acting as vessel technical superintendent and fulfil all its responsibilities.
• The Senior Technical Superintendent function is responsible for establishing and maintaining operational standards to enhance efficiency, safety and reliability of the vessel and provide expertise in matters relating to ship management.
• Key decisions having significant impact on the Senior Technical Superintendent function are referred to the Technical Manager for approval before implementation.
• The Senior Technical Superintendent is always elevating issues of concern or issues that may impact safety or tradability to the Fleet Manager.
• The jobholder exercises financial authority as per the level established by the OSC management.

 

Competencies:

 

• Marine Engineering Management
• Planned & Unplanned Maintenance
• Vessel Technical Performance & Monitoring
• Spares /Stores Supply Chain Management
• Dry Docking & Repairs
• Sale and Purchase Management
• Technical Investigation & Risk Analysis

 

Job Purpose:

To ensure that the highest level of Operations customer service standards as front office are attained and maintained in conformity with company’s objectives and goals.

Key Responsibilities:

• Possess good understanding of NFC Fleet of vessels, Schedule, Prices and Promotions.
• Communicate with current and potential clients via telephone, email, online chat, or social media.
• Provide accurate information to passengers on Schedule, Prices and Promotions.
• Assist Passengers in a manner that meets and exceeds Customer Services Standards.
• Provide Daily booking updates to Supervisor.
• Assist Supervisor in speedy clearance of Passenger queue on Departure/Sailing days and on all days of passengers visiting office for booking and ticketing.
• Create awareness amongst passengers on NFC Terms & Conditions.
• Conduct self in a courteous, friendly and ‘MAY I HELP’ attitude with passengers. Always demonstrate to passengers that we care to be of service to them.
• Prepare Reservations-related information for purposes of auditing and reporting.
• Provide and respond to feedback about any aspect of the job or its duties.
• Maintaining a positive, empathetic and professional attitude toward customers at all times.
• Follow up daily bookings in the E-payment gateway system and Extracting booking statements
• Any other Duties & Responsibilities assigned by Operations Customer Service supervisor/Assistant Operations Manager and/or Operations Manager

 

Job Purpose:

To manage mooring lines, facilitate smooth berthing and berthing of vessels, and perform ground operations and process procedures with competent authorities.

Key Responsibilities:

• Manage mooring lines and facilitate smooth berthing & un-berthing of vessels.
• Assist line supervisor in managing day-to-day ground operations.
• Liaise with relevant Authorities such as Port, Health/Quarantine, ROP Customs, ROP Immigration, and ROP Coast Guard in respect of Vessel Operations.
• Assist the Vessel Crew in smooth loading and discharge operations.
• An understanding of E-ticketing systems to get an access to the passengers & vehicles manifest and cargo details and that is Promoting efficiency through implementing improved operational procedures.
• Responsible for enforcing company policies and procedures within the ground vessel operations & Ticketing Terms and Condition.
• Ensure company policies align with and advance business objectives.
• Provide support on the potential cancellations cases & change sailing time of trips by attending passenger’s inquiries and educate them on the reasons beyond that.
• Any other tasks, duties and responsibilities assigned by the Reporting Officer/Line Manager

JOB PURPOSE

To carry out all outfitting activities for ship repair including but not limited to Piping, hull and engine room steel outfitting work, valve overhaul repair in order to ensure the timely and accurate execution of outfitting work schedules and plans for ship repair projects while ensuring high quality of work in line with health, safety and environment as per ADC standards.

Outfitting Activities

Carry out outfitting engineering activities for all ship repair work such as Piping, Hull and Engine room steel outfitting work, valve overhaul repair, control of fitting and welding, carpentry, etc. to ensure they are completed as per timelines, quality, health, and safety standards of ODC.

Ensure outfitting activities’ technical reliability and its integration in the overall facility.

Read the specification and estimate the approx. manhours as per spec, send queries if any in terms of job clarification and material clarification, identify long lead items and make POR.

To give alternate proposal of materials in case of non-availability of materials.

Estimation of job scope & estimation of man hours within 48 hours after job ID – submit to dept. managers, Commercial & SRM.

Program to be issued once the job is identified.

Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

Preparation of materials for day and night shift has to be well prepared in advance and foresee the materials requirements.

Recording of all additional / reworks and notify Invoicer / SRM for the materials, man hours and time frame.

Attendance/Punctuality - Is consistently at work and on time, ensures work responsibilities are covered when absent, Arrives at meetings and appointments on time. Ensuring start and stop time is being followed on the respective vessel.

Safety and Security - Observes safety and security procedures, determines appropriate action beyond guidelines, reports potentially unsafe conditions, Uses equipment and materials properly.

Pending materials to follow up.

WCR monitoring including submission to commercial 2 days prior to sailing of the vessels.

Quality Control and Technical Assurance

Ensure adherence to and maintenance of the quality of outfitting activities to ensure readiness for quality control inspections.   

Carry out design calculations, drawing to verify accuracy of deliverables for outfitting activities as well as to provide the required technical assurance and integrity.

Material Requirements and Use

Provide recommendations to the Section Head – Outfitting Section vis a vis materials required for outfitting jobs to ensure that material is obtained on time to complete job requirements.

Oversee the use of materials to minimize wastage of materials and financial losses.    

Compiling Reports

Compile and prepare technical reports on challenges and issues faced, prioritizing issues, materials required, mitigation steps, etc. and submit to the Dept. Head – Outfitting Section as required so that he/she is aware of the progress and challenges and can take corrective actions.

Policies, Systems, Processes & Procedures

Follow all relevant outfitting departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

Quality, Health, Safety and Environment

Adhere to all relevant quality, health, safety and environmental procedures, instructions, and controls to guarantee the safety of employees, quality of products/ services and environmental compliance can be guaranteed.

Internal:

Production division

QA/QC

HSSE division

External:

Customers

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

Bachelor’s degree in industrial-, Mechanical-, Electrical Engineering, Naval Architecture or equivalent

Minimum Experience:

3 – 5 years of relevant experience in outfitting jobs preferably in marine industry or similar work

Job-Specific Knowledge & Skills:

Understanding of general mechanical drawing, mechanical process and sequence drawing

Communication and interpersonal skills

Analytical skills

JOB PURPOSE:

To supervise the HSE team and relevant inspections, risk assessments and analyses in order to ensure compliance of project work, work sites, shipyards, and employees with ASYAD Drydock Company (ADC) HSSE Standards.

KEY ACCOUNTABILITIES:

Description

Supervision of Subordinates

Organize and supervise the activities and work of subordinates to ensure that all work within health and safety is carried out in an efficient manner which is consistent with operation policies and procedures.

Provide on-the-job training and constructive feedback to subordinates to support their overall development.

Day-to-Day Activities

Supervise day-to-day activities, providing health and safety advice to staff and ADC, encouraging teamwork, facilitating related professional work processes, and resolving any escalated issues to ensure that work is correctly prioritized and completed as per procedures, standards, and departmental requirements.

Health and Safety Compliance

Ensure compliance with all relevant occupational health and safety procedures, standards, controls and systems across ADC projects to guarantee employee health and safety, production safety, compliance with requirements, and a responsible environmental attitude.

Risk Assessments

Implement techniques and other analyses to assess health and safety risks in order to identify and prevent hazards that may lead to significant losses and forward this information to the HSSE Manager and concerned parties to minimize risks.

Inspections

Supervise inspections of all work sites shipyard, warehouses as well as ships under repair and carry out periodic inspections in shipyard areas to ensure compliance with health and safety standards and identify non-compliance, unsafe practices, and conditions.

Non-compliance

Report all non-compliance, unsafe practices, conditions, acts and near misses to management and to concerned department, as and when required, to resolve the issues and prevent recurrence.

Incident Investigation and Analysis

Follow-up on investigations of all health and safety-related incidents including near-misses to identify root causes and recommend corrective and preventive action.

Contribute to the analyses of incidents and identify trends, vulnerabilities and liabilities that may be avoided by preventive techniques and procedures.

Training and Awareness

Provide appropriate health and safety training and awareness to maintain and increase readiness and competency of personnel to respond to any emergency or safety hazard.

Health Emergencies

Coordinate with fire team for effective responses to health emergencies and minimize the risk of health problems among ADC employees.

Statistics and Reports

Prepare or review in a timely and accurate manner, reports statistics to meet HSSE policies and standards, and department requirements.

Audits

Prepare relevant health and safety files and documents to support internal and external auditors in the completion of their work.

Continuous Improvement

Motivate subordinates and contribute to the identification of opportunities for the continuous improvement of systems, processes and practices considering leading practices, improvement of processes and productivity improvement.

Policies, Systems, Processes & Procedures

Implement approved HSSE policies, processes and procedures, provide instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner.

Related Assignments

Perform other HSSE Dept related duties or assignments as directed.

Internal:

HSSE Department Head

Direct reports and HSSE staff and engineer/ officers

Project Managers

Production teams (onsite)

Auditors

External:

Sub-contractors

Auditors

SEZAD

MOH & MOL

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

Bachelor’s degree in engineering-related field or an equivalent qualification

NEBOSH IGC Certification or an equivalent qualification

Minimum Experience:

5 years of relevant experience as an HSE Officer, preferably in a related industry, including at least 2 years in position involving supervisory responsibilities

Experience in ISO certified organizations.

Job-Specific Knowledge & Skills:

Knowledge of international ship repair standards

Knowledge of international HSSE standards

Supervisory and teamwork skills

Organizing skills

Communication skills

Attention to detail

Auditing skills

JOB PURPOSE:

The Helpdesk is a central point for contact for the IT Department to call when issues arise.

The Helpdesk will try to solve the problem remotely as the first line of support and would determine the cause of the problem and pass it on to the right team as the second line of support.

KEY ACCOUNTABILITIES:

Description

Serve as the first contact with the internal channels/ members who need technical assistance.

Maintain the problem resolution within the approved time and escalate the problem to the specialized teams within the approved escalation time.

Follow up for all incidents, problems and requests raised.

Make sure he/ she knows the focal point for each team and pass this information to Operators.

Follow up all open tickets in the system.

Familiar with IT operations.

Quality and fast delivery.

Ensure all tickets to be recorded as per the approved standard.

Raise any common problem to take the right action from his/ her side by coordination with shift focal point.

Execute tasks as assigned by the Section Head.

Provide incident support within the approved SLA.

Work on shifts to ensure that the support is provided whenever needed.

Follow up with the team and provide help, and work as a member of the team.

Generate daily/ weekly/ monthly reports for all tickets as requested by the Management.

Knowing the tasks, rules, and roles that (s)he is responsible for.

The ability to deal with all kinds of employees.

Work in any location related to ASYAD Drydock.

Internal:

ASYAD Drydock

ASYAD Corporate

ASYAD Business Units

External:

Suppliers/ Vendors

Contractors

Consultants

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

Bachelors degree in computer science or equivalent.

Minimum Experience:

Minimum 0 to 3 years of experience in computer science or related field.

Experience in transport and logistics industry is preferred.

Job-Specific Knowledge & Skills:

Understanding of ASYAD Drydock business.

Verbal and written communication.

Excellent analytical skills.

Good communication skill (oral, written, presentation).

Strong customer-service orientation.

Ability to effectively prioritize and execute tasks in high-pressure environments.

Relationship Management.

Good English language is mandatory.

Fluent Arabic language is mandatory.

JOB PURPOSE:

 

• Supervising the day-to-day operations and safety of a yard for storage of company equipment. This includes assigning jobs to workers and monitoring their progress, coordinating loading, and unloading activities, tracking inventory, and ensuring tasks are completed safely and on time.
• Mobilization, commissioning, maintaining, and repairing technical assets, analyzing, and improving the performance of the company’s technical asset in a safe and efficient manner.

 

KEY ACCOUNTABILITIES:

• Coordinate different activities for day-to-day operations on the yard. This includes:
• Assigning jobs to workers and monitoring their progress.
• Storing / stacking of items according to safe storage manual.
• Coordinating loading and unloading activities.
• Tracking inventory.
• Ensuring tasks are completed safely and on time.

 

Planning:

• Communicate and coordinate with staff, trucking/forwarding companies, shipping/customs agents, and projects.
• Assist in the planning of the day-to-day operations.
• Resolve any project service/delivery issues in a timely manner.

 

Ensure a safe and efficient work environment. This includes:

• Ensure the health and safety of personnel and equipment.
• Monitor and inspect the equipment on the yard and incoming equipment (i.e. inspect incoming and outgoing trucks, lifting equipment). Take appropriate actions to ensure the quality of all equipment and work methods.
• Oversee the quality of the environment.
• Oversee the site security.
• Investigate incidents that occur on the yard and determine corrective actions together with QHSES (Quality, health, safety, environment, and security) department.
• Work with the Apprise system.

 

Ensure the yard is neat and organized. Keep track of all yard documentation in an orderly manner.

Report to CTOM/DEME management on a daily/weekly/monthly basis. Work in Excel, Word, PowerPoint

Establish and maintain professional relationships with suppliers, forwarders, agents, and the internal clients.

Qualification, Skills, and Experience

Qualification

 

• A bachelors degree in logistics, supply chain management, maritime studies, or a related field may be preferred.

 

Experience

• 5 to 10 years of relevant experiences in similar capacity

 

Skills

 

• Knowledge of Microsoft office software applications.
• Change Management
• Client Focus & Stakeholder Management
• Continuous improvement
• Operational Planning and Excellence
• Problem Solving
• Teamwork & Cooperation
• Achievement orientation
• Initiative & Proactive Behavior.
• Managing performance.
• Microsoft PowerPoint, Excel, Word.
• Communication.

 

KEY INTERACTIONS

Internally:   

 

• All Employees
• CTOM Team

 

Externally:

• CTOM Customers and Vendors
• Port Tenants and Users

 

 

JOB PURPOSE:

 

• Procurement Lead is responsible for supervising and perform procurement and tendering activities to ensure the purchase of correct products and services, within the required time and at minimum cost while complying with procurement policies and procedures.

 

KEY ACCOUNTABILITIES:

 

• Organize and supervise the activities and work of subordinates to ensure that all work is carried out in an efficient manner which is consistent with operating policies and procedures.
• Provide on-the-job training and constructive feedback to subordinates to support their overall development.
• Supervise day-to-day procurement activities, providing guidance to staff, encouraging teamwork, facilitating related professional work processes, and resolving any escalated issues to ensure that work is correctly prioritized and completed as per procedures, standards, and departmental requirements.
• Receive all purchase requisitions and coordinate with respective departments to understand their requirements and collect/verify specifications to ensure accurate procurement.
• Liaise with the tender section and perform tendering activities to support in the preparation of tenders for all equipment purchases and partake in tender evaluation pertaining to commercial terms and conditions.
• Collate all the necessary information and follow relevant policies and procedures to ensure the timely and accurate issuance and sending of POs to the approved / selected supplier.
• Maintain supplier relations to ensure effective completion of procurement processes and to contribute to the building of long-lasting relationships between ASYAD Group - C&P Unit - services and its suppliers.
• As and when required, participate in the negotiation process on procurement-related matters to ensure that the best quotation related to different products and services is obtained, in compliance with ASYAD Group - C&P Unit - services, policies and procedures.
• Oversees inventory team & warehouse employees.
• Manages schedules of employees, deliveries, and shipments to optimize operations.
• Monitors demand and analyzes data to anticipate future supply and logistical needs.
• Perform inspections on purchased products or liaise with user departments/material control, as and when required, for technical product inspection to ensure that delivered products meet the required criteria and are free of damages/defects.
• Liaise with user departments, verify supplier invoices and other documentation, and perform any relevant activities to ensure that payments to suppliers are approved based on contractual agreements, milestone completion and agreed products and services.
• As and when required, maintain liaison with finance and tender committees for the preparation and approval of all necessary tender documents to ensure payment on time, in compliance with relevant policies and procedures.
• Undertake supplier performance management throughout the duration of the agreement to ensure that they adhere to ASYAD Group - C&P Unit- services, procurement policies and agreed terms and conditions, reporting any deviations.
• Assist in sourcing new suppliers and remain abreast of related market information to expand C&P Unit- services preferred supplier database and ensure that it is continuously contracting the best parties for its product and service needs.
• Follow all relevant procurement policies, processes, standard operating procedures, and instructions (including ISO processes and standards) so that work is carried out in a controlled and consistent manner.
• Adhere to all relevant quality, health, safety and environmental procedures, instructions, and controls to guarantee the safety of employees, the quality of products/ services and environmental compliance.
• Diligently performs any other reasonable work or related tasks at the request of his/her manager.
• Manages the recruitment and training of new employees.
• Contributes to team effort by accomplishing related results as needed.

 

Qualification, Skills, and Experience

Qualification

 

• Minimum bachelor’s degree in marine engineering, Operation Management, or Business equivalent or any related subject.
• Professional qualification / certification from related professional body is preferred.

 

Experience

• 7 years of relevant experiences in similar capacity
• Experience in ports and logistics or related industry is an advantage.

 

Skills

 

• Excellent communication skills (written and Oral).
• Fluent English &Arabic languages is mandatory.
• Ability to work effectively in a multicultural team.
• Excellent interpersonal and conflict handling skills.
• Strong project management skills (including change management) 
• Excellent in data modelling, data center, data integration, data mining and data quality.
• Professional project management knowledge of concepts and practices.
• Excellent negotiation skills, proven track record of successfully pitching for new business.
• General computer literacy (Microsoft Office e.g., Word, Excel, PowerPoint, etc.)

 

KEY INTERACTIONS

Internally:   

 

• Management & shareholders.
• All departments.
• Asyad Group C&P team.
• Group internal audit.

 

Externally:

•  Government Tender Board.
• Government Entities (Customs, Authorities …).
• State Auditors.
• Vendors and other third-party providers.

 

Role Objective:

To assist the Regional Hub Operations Supervisor in managing the day-to-day CEP operation at their base location including all pickup and delivery processes, customer service inquiries, driver quality and compliance, data accuracy, safe working, and performance to agreed service specifications.

Key Responsibilities & Accountabilities:

Strategic:

• To ensure that all operational processes are carried out in a timely and accurate manner to achieve maximum driver productivity and service performance
• Ensure all collections and deliveries are performed in accordance with the agreed processes and SLA
• Enforce Oman Post Asyad Express values, policies and procedures as per business standards (Attendance Punctuality/Absence, Performance, Behaviors etc)
• Assist the Regional Hub Supervisor to monitor individual performance against KPI’s – identify improvement opportunities, addressing performance that is not meeting targets set.

Operational:

• To lead a team for the hub dispatch process, ensuring that all bags/items connect to the correct vehicle/route & that all vehicles leave at the scheduled times.
• To maintain a safe working environment for all staff & ensure good housekeeping practices are in place at all times
• Ensure applying QHSE standards in the hub.

People:

• To work closely with the CEP operations Team to ensure staff are deployed effectively & efficiently at all times & that all parcels flow smoothly through the operation in line with the agreed work-plan
• To communicate daily with the CEP team(s) on operational & performance issues + process changes & conformance to standards
• To cover the Regional Hub Supervisor in periods of annual leave and other absences.

Knowledge & Skills:

Functional:

• Staff Scheduling and Supervision
• Coaching, Motivation, and Morale-Building
• Prioritization and Delegation
• Introduce Process Improvements

Behavioral:

• Excellent written and spoken Arabic.
• Excellent written and spoken English.
• Excellent interpersonal skills
• Excellent negotiation skills
• Excellent communication skills
• Excellent development skills
• MS Office skills
• Good commercial acumen.