Position Requisition Id Department Closing Date
Job Description

Job Purpose:

To manage contracting activities and day-to-day procurement of items in MWASALAT so as to enable smooth operations of all other departments while ensuring customer satisfaction (by ensuring timely and quality procurement) at optimal cost & in alignment with Procurement Policy

Key Responsibilities:

  • To oversee the day-to-day procurement of spares and other materials as per MWASALAT procurement policy/ICV policy and standard operating procedures. To monitor service performance levels for multiple purchase categories and to conduct regular analysis to determine efficiency and effectiveness of these services. To evaluate and take corrective actions so as ensure better internal customer service. To ensure all materials are delivered on time and take proactive action to ensure no shortage in fast moving items.
  • To identify procurement needs, in coordination with Head of Inventory, on a daily basis; to forecast and plan long term (monthly/quarterly) procurement needs.
  • To oversee preparation and filing of mandatory documents like purchase requisitions, LPOs etc. and get required approvals as per MWASALAT procurement policy and standard operating procedures.
  • To liaise and negotiate with vendors and suppliers for quotations followed by preparation of rate analysis sheet and ensure that materials are procured as per timelines & specifications and in a cost effective manner.
  • To provide direction and support to purchase staff in carrying out their regular activities.
  • To maintain a good working relationship with vendors so as to ensure timely delivery; to coordinate with vendors & stores section for material delivery and receipt. To identify and develop new vendors.
  • To handle petty cash and carry out minor purchases as and when required and maintain appropriate documentation; to coordinate with Finance Department for timely clearance of funds and payments to vendors.
  • To coordinate with Finance Department for timely processing of documents, vendor payment, ad-hoc cash requirements etc.
  • To recommend performance improvement initiatives leading to cost minimization and process optimization to Manager – Supply Chain Management including proactive identification and development of new vendors.
  • To handle escalations and complains about timeliness and/or quality of material received; to rate vendors on their capacity in term of time, cost & quality and provide feedback to vendors.
  • To assist in preparation of contracts compliant with policies. To develop, execute and monitor Procurement Strategy, Policy and Standard Operating Procedures for MWASALAT contracting operations.
  • To continuously monitor the execution of contracts in terms of compliance to timelines, quality, financials, safety, etc. and to follow up with the user departments and contracts for any inconsistencies or deviations.
  • To coordinate with the Finance Department for processing of bills/invoices, timely payment to vendors and closure of contract.
  • To develop and drive the ICV action plan by coordinating activities, processes and interfaces between various stakeholders in a way that all contracts shall undergo ICV evaluation.
  • To oversee the timely and accurate documentation and filing of the relevant contractual documents, bills, invoices etc.
  • To coordinate with the Internal Audit Department and Legal & Compliance Department when required and to work upon their comments & observations.
  • To prepare analysis, reports & presentations and to provide any other assistance as and when required.
  • To create and foster a culture of continuous improvement in contracting so as to bring process improvement over time.
  • To stay abreast of current and emerging technical and regulatory/legal aspects in the area of procurement & contracting.

 

Job Requirements
Minimum Qualification : Bachelor Degree
Nationality : Omani
Experience : You should have Experience of Minimum 4 years to apply for this Job

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