JOB PURPOSE:

 

• Supervising the day-to-day operations and safety of a yard for storage of company equipment. This includes assigning jobs to workers and monitoring their progress, coordinating loading, and unloading activities, tracking inventory, and ensuring tasks are completed safely and on time.
• Mobilization, commissioning, maintaining, and repairing technical assets, analyzing, and improving the performance of the company’s technical asset in a safe and efficient manner.

 

KEY ACCOUNTABILITIES:

• Coordinate different activities for day-to-day operations on the yard. This includes:
• Assigning jobs to workers and monitoring their progress.
• Storing / stacking of items according to safe storage manual.
• Coordinating loading and unloading activities.
• Tracking inventory.
• Ensuring tasks are completed safely and on time.

 

Planning:

• Communicate and coordinate with staff, trucking/forwarding companies, shipping/customs agents, and projects.
• Assist in the planning of the day-to-day operations.
• Resolve any project service/delivery issues in a timely manner.

 

Ensure a safe and efficient work environment. This includes:

• Ensure the health and safety of personnel and equipment.
• Monitor and inspect the equipment on the yard and incoming equipment (i.e. inspect incoming and outgoing trucks, lifting equipment). Take appropriate actions to ensure the quality of all equipment and work methods.
• Oversee the quality of the environment.
• Oversee the site security.
• Investigate incidents that occur on the yard and determine corrective actions together with QHSES (Quality, health, safety, environment, and security) department.
• Work with the Apprise system.

 

Ensure the yard is neat and organized. Keep track of all yard documentation in an orderly manner.

Report to CTOM/DEME management on a daily/weekly/monthly basis. Work in Excel, Word, PowerPoint

Establish and maintain professional relationships with suppliers, forwarders, agents, and the internal clients.

Qualification, Skills, and Experience

Qualification

 

• A bachelors degree in logistics, supply chain management, maritime studies, or a related field may be preferred.

 

Experience

• 5 to 10 years of relevant experiences in similar capacity

 

Skills

 

• Knowledge of Microsoft office software applications.
• Change Management
• Client Focus & Stakeholder Management
• Continuous improvement
• Operational Planning and Excellence
• Problem Solving
• Teamwork & Cooperation
• Achievement orientation
• Initiative & Proactive Behavior.
• Managing performance.
• Microsoft PowerPoint, Excel, Word.
• Communication.

 

KEY INTERACTIONS

Internally:   

 

• All Employees
• CTOM Team

 

Externally:

• CTOM Customers and Vendors
• Port Tenants and Users

 

 

JOB PURPOSE:

 

• Procurement Lead is responsible for supervising and perform procurement and tendering activities to ensure the purchase of correct products and services, within the required time and at minimum cost while complying with procurement policies and procedures.

 

KEY ACCOUNTABILITIES:

 

• Organize and supervise the activities and work of subordinates to ensure that all work is carried out in an efficient manner which is consistent with operating policies and procedures.
• Provide on-the-job training and constructive feedback to subordinates to support their overall development.
• Supervise day-to-day procurement activities, providing guidance to staff, encouraging teamwork, facilitating related professional work processes, and resolving any escalated issues to ensure that work is correctly prioritized and completed as per procedures, standards, and departmental requirements.
• Receive all purchase requisitions and coordinate with respective departments to understand their requirements and collect/verify specifications to ensure accurate procurement.
• Liaise with the tender section and perform tendering activities to support in the preparation of tenders for all equipment purchases and partake in tender evaluation pertaining to commercial terms and conditions.
• Collate all the necessary information and follow relevant policies and procedures to ensure the timely and accurate issuance and sending of POs to the approved / selected supplier.
• Maintain supplier relations to ensure effective completion of procurement processes and to contribute to the building of long-lasting relationships between ASYAD Group - C&P Unit - services and its suppliers.
• As and when required, participate in the negotiation process on procurement-related matters to ensure that the best quotation related to different products and services is obtained, in compliance with ASYAD Group - C&P Unit - services, policies and procedures.
• Oversees inventory team & warehouse employees.
• Manages schedules of employees, deliveries, and shipments to optimize operations.
• Monitors demand and analyzes data to anticipate future supply and logistical needs.
• Perform inspections on purchased products or liaise with user departments/material control, as and when required, for technical product inspection to ensure that delivered products meet the required criteria and are free of damages/defects.
• Liaise with user departments, verify supplier invoices and other documentation, and perform any relevant activities to ensure that payments to suppliers are approved based on contractual agreements, milestone completion and agreed products and services.
• As and when required, maintain liaison with finance and tender committees for the preparation and approval of all necessary tender documents to ensure payment on time, in compliance with relevant policies and procedures.
• Undertake supplier performance management throughout the duration of the agreement to ensure that they adhere to ASYAD Group - C&P Unit- services, procurement policies and agreed terms and conditions, reporting any deviations.
• Assist in sourcing new suppliers and remain abreast of related market information to expand C&P Unit- services preferred supplier database and ensure that it is continuously contracting the best parties for its product and service needs.
• Follow all relevant procurement policies, processes, standard operating procedures, and instructions (including ISO processes and standards) so that work is carried out in a controlled and consistent manner.
• Adhere to all relevant quality, health, safety and environmental procedures, instructions, and controls to guarantee the safety of employees, the quality of products/ services and environmental compliance.
• Diligently performs any other reasonable work or related tasks at the request of his/her manager.
• Manages the recruitment and training of new employees.
• Contributes to team effort by accomplishing related results as needed.

 

Qualification, Skills, and Experience

Qualification

 

• Minimum bachelor’s degree in marine engineering, Operation Management, or Business equivalent or any related subject.
• Professional qualification / certification from related professional body is preferred.

 

Experience

• 7 years of relevant experiences in similar capacity
• Experience in ports and logistics or related industry is an advantage.

 

Skills

 

• Excellent communication skills (written and Oral).
• Fluent English &Arabic languages is mandatory.
• Ability to work effectively in a multicultural team.
• Excellent interpersonal and conflict handling skills.
• Strong project management skills (including change management) 
• Excellent in data modelling, data center, data integration, data mining and data quality.
• Professional project management knowledge of concepts and practices.
• Excellent negotiation skills, proven track record of successfully pitching for new business.
• General computer literacy (Microsoft Office e.g., Word, Excel, PowerPoint, etc.)

 

KEY INTERACTIONS

Internally:   

 

• Management & shareholders.
• All departments.
• Asyad Group C&P team.
• Group internal audit.

 

Externally:

•  Government Tender Board.
• Government Entities (Customs, Authorities …).
• State Auditors.
• Vendors and other third-party providers.