Job Detail:

Position Title :   Superintendent - HSEQ Training and Compliance

Job Purpose:

 

• The HSEQ Training and Compliance Superintendent plays a critical role in ensuring the safety, compliance, and operational excellence of our company-managed vessels. This position will require monitoring and arranging training-related activities for the ships’ staff, regular travel to various vessels and sail on them, where the HSEQ T&C Superintendent will conduct safety and on-job training. The goal is to uphold the highest standards of maritime safety and efficiency through hands-on training, compliance audits, and performance evaluations.

 

Key Accountabilities

Description Performance Indicators / Key Expected

1. Develop, implement, and conduct comprehensive safety training programs for crew members. Ensure all personnel are well-versed in emergency procedures, safety protocols, and operational best practices.

 

•  Crew preparedness for Emergency situations.
•  Flag State, Port State Control and Vetting Inspection results improvement.

 

2. Provide on-job training tailored to the specific needs of each vessel. This includes mentoring crew members in the execution of their duties, optimizing operational procedures, and enhancing technical skills. • Improving the performance of Officers and Crew.

 

• • Reducing the number of Technical, Safety & Environmental Incidents.

 

3. Perform regular compliance audits to ensure all vessels adhere to international maritime regulations, company policies, and safety standards. Identify areas of non-compliance and work with vessel management to implement corrective actions. • Ensuring implementation of the Company SMS on board.

 

•  Average Number of Non-Conformities issued in external audits related to ISM ISPS MLC per year/vessel is continuously having downtrend.

 

4. Maintain detailed records of training sessions, compliance audits, and performance evaluations. Prepare comprehensive reports for senior management, outlining findings, recommendations, and action plans. • Improving the performance of Officers and Crew.

 

•  Ensuring implementation of the Company SMS on board.

 

5. Continuously assess the effectiveness of the Company training programs and compliance measures. Propose and implement improvements to training materials, safety protocols, and operational procedures.

 

•  Improving the performance of the Crew related to Personal Safety on board the ships - Lost Time Injury & Total Recordable Cases

 

6. Evaluate the performance of crew members, providing feedback and identifying areas for further training and development. Support career progression and professional development within the crew.

 

•  Creating and maintaining OSMC Pool of Officers and Crew.

 

7. Assist in the investigation of safety incidents and near-misses. Analyze root causes and contribute to the development of preventive measures to avoid recurrence.

 

•  Reducing Number of major incidents per year for OSMC fleet

 

8. Stay current with changes in international maritime regulations and industry best practices. Ensure that all training and compliance activities are well planned and coordinated, reflecting the latest standards and requirements. • Be able to plan, arrange and coordinate delivering of up-to-date and comprehensive training to Officers and Crew.

Qualifications:

Minimum Qualification:

 

•  Class 1 Master/Chief Engineer Certificate of Competency.
•  ISM/ISO Auditor’s certification with previous experience in Safety Department (preferable).
•  Ability in training personnel or Certified Training Certificate – Train the Trainer (preferrable).
•  Fluent in English and Computer literate.
•  Proficient in Incident Investigation. DNV M-SCATT preferable.

 

Minimum Experience:

 

•  Sea Service as a Senior Deck or Engine Officer / Master or Chief Engineer.
•  Minimum of 5 years of experience in maritime operations.

 

Job Specific Skills:

 

•  Strong knowledge of international maritime regulations (e.g., SOLAS, MARPOL, STCW, MLC 2006).
•  Excellent training and instructional skills, with the ability to convey complex information clearly and effectively.
•  Ability to conduct compliance audits and safety assessments.
•  Strong problem-solving and analytical skills.
•  Effective planning, communication and interpersonal skills.
•  Ability to work independently and travel regularly.

 

Frameworks & Authority:

 

•  Reports to the Senior Manager Safety & Marine.

 

•  Maritime Sector Knowledge
•  Analytical thinking
•  Effective Communication
•  Emergency Crisis Management
•  Incident & Accident Prevention / Investigation & Analysis
• Vetting Management
•  Risk Management
•  Inspection / Audit Processes & Improvements
•  Quality Control & Assurance Management
•  Fleet Safety & Security Management (Regulatory)

 

Job Detail:

 

• Position Title: Marine Superintendent

 

Job Purpose:

 

• To Ensure fleet Vessels are maintain with respect to navigation, safety and security, complying with ISM code and ISO standards. Ensure Flag and Inspection Requirements are complied with all times .Ensure needs meet cluster party requirements.

 

Key Accountabilities

Description Performance Indicators / Key Expected

1. Assisting in preparing and reviewing vessels safety and marine budgets, submitting them to approval by the Company / Management.

2. Ensuring that vessels Navigational safety, Bridge procedures and Chart corrections are maintained.

3. Following up of good working order of all wires, tails, ropes (Mooring, Towing, Cargo Gear, Lifts etc.).

4. Reviewing of all portable gas instruments inventory / condition.

5. Reviewing vessels cargo loading / discharging plans with respect to load lines, maximum loading rates and venting capacity, shearing forces, and bending moments, maximum tank capacities.

6. Interviewing Master and Senior Deck Officers before joining the vessel.

7. Reviewing Deck Logbooks and monitoring voyage abstracts – fill in Gaps if any.

8. Prepare the Evaluation of master’s and senior Deck Officers.

9. Executing vessels’ annual SOPEP/VRP drills, as carried out by relevant Company’s fleet within the stated intervals.

10. Reviewing Officers/Crew Evaluations/Assessments that are submitted by the vessels.

11. Identify training needs of seaboard personnel and Coordinate with training team.

12. Assisting crew managers in the selection of qualified and experienced sea personnel.

13. Ensuring that necessary preparations have been made for the vessels’ third-party inspections and those possible deficiencies and findings are tracked and dealt with in a timely manner.

14. Liaising with class and flag state to ensure that the vessels are operated in compliance with all relevant international requirements.

15. Maintaining all Class and Statutory Surveys within the “due dates” and following up the rectification of all possible deficiencies issued with respect to Navigational and GMDSS equipment, LSA and Fire Fighting Equipment.

16. Arranging and following up corrective actions related to the reports issued by PSC/USCG, Oil Majors and other third-party bodies.

17. Maintaining files and correspondence related to PSC/USCG and flag inspections and following-up documentation.

18. Keeping the Marine Dept. informed about all items affecting the Safe Operation of the vessels.

19. Assisting DPA in the investigation of incidents and non-conformities occurred on board the assigned ships and ensuring that proper corrective/preventive actions are being taken and implemented on the vessels.

20. Responsible for compliance with company General Management system (ISM/ISO). Requirements included must be properly implemented on assigned vessels and in office.

21. Carrying out Internal Audits on board and/or ashore upon request of the DPA.

22. Participating in inter-departmental and Quality/Safety Committee meetings.

23. Acting as a member of the Emergency Response Team.

24. Submitting and Cooperating in the review of proposals for improving the system.

25. Budget control.

26. Systematically planning / arranging of vessels periodic inspections by 3rd parties, in consultation with the Operations Managerand the Fleet Managers.

27. Ensuring the timely inspections of vessels by assessing the fleet approval needs against voyage schedule.

28. Verifying vessel readiness by reviewing the ship’s condition, the past deficiencies, and their follow-up.

29. Supervising the investigation of inspection findings and their corresponding corrective and preventive actions.

30. Preparing responses to inspecting companies in consultation with Commercial Operations Manager.

31. Monitoring the implementation of corrective actions until all deficiencies are addressed at ship & fleet level.

32. Supervising that the inspection database is updated based on feedback from fleet vessels and shore staff.

33. Systematic sharing of information of deficiencies identified through inspections with the aim of minimizing the recurrence of negative observations.

34. Cooperating with the Safety/Quality/Vetting Coordinator to identify shipboard personnel training needs related to the execution of shipboard Inspections.

35. Knowledge of industry changes and developments (IMO, OCIMF, ICS, USCG, INTERTANKO) related to vetting requirements and criteria and preparing plans to meet requirements throughout Fleet.

Qualifications:

Minimum Qualification:

• Class 1 Certificate of Competency.

• ISM/ISO Auditor certification.

Minimum Experience:

• Sea Service as Master on Gas Carrier.

• Minimum 8 years’ experience & responsible for operational management of vessels.

• Experience in a ship Management Company as Superintendent.

Job Specific Skills: 

• Organized

• Computer Skills

• Information seeking

Frameworks & Authority:

• The Marine Superintended reports to the Senior Manager Technical and confers with the latter on issues related to the Department.

• The jobholder is expected to follow plans and strategies for the technical department and ensure their implementation.

• Key Decision having significant impact on the Marine Superintendent’s function are referred to the Head.

of Senior Manager Technical for approval before implementation.

Competencies:

• Logistics Sector Knowledge

• Commercial Mindset

• Stakeholder Management

• Innovation Management

• Teamwork

• Adapability to change

• Drive for results

• Analytical thinking

• Communication

• Building a vision

• Drive and Resilience

• Defining Priorities

• Authenticity

• Emergency Crisis Management

• Incident & Accident Prevention / Investigation & Analysis

• Vetting Management

• HSE & Risk Management

• Inspection / Audit Processes & Improvements

• Quality Control & Assurance Management

• Fleet Safety & Security Management (Regulatory)

Job Detail:

 

• Position Title Technical Superintendent

 

Job Purpose:

 

• Control and advise all the technical and operational aspects of the vessel under OSMC’s management. Provide necessary marine technical expertise in shipping matters to OSMC. Establish and maintain operational standards to enhance Safety, efficiency, tradability, and reliability of the vessel. Responsible for controlling and managing actual cost and budget for the vessels.
• Present requirement is for Very Large Crude Carriers, LR/MR Product and Chemical tankers, Very Large Bulk Carriers and Supramax Bulk Carriers.

 

Key Accountabilities

Description Performance Indicators / Key Expected

Supervision of Subordinates

 

•  Support and supervise the vessels command in all aspects.
•  Audit of compliance versus procedure and policy.
•  Cost efficiency of the individual vessels.

 

Instruction Manual

 

•  Establish and maintain operations policies, procedures, and instruction manuals to ensure safe, reliable, and efficient operation including loading, discharging, gas free and docking etc. and supervise the provision of other services to the vessel.
•  Accurate maintenance of all policy instruction manuals related to the provision of services to the vessel.

 

Certificate & Legal Document Validation

 

•  Supervise expire date of all statutory and class certificates and documents to ensure they are as per legislative requirements and in accordance with OSMC’s policies.

 

Insurance, finance, crewing quality certificates by relevant departments

 

•  Familiar with relating contract, agreement including technical management of operations activities, IMO & Class rules and regulations.
•  All legal documents and certificates validated and are in line with OSC’s policies, standards & legislative requirements.

 

Port Authority Coordination

Liaises, as appropriate, with terminal operators at loading/unloading ports, customers, joint ship owners, service engineer and shipping agents store suppliers etc.

 

•  Prepares repair and docking specification beforehand. Draw up estimate to obtain approval by the Fleet Manager as per requirement.
•  Attend DD and co-ordinate with shipyard for safe and successful DD completion.
•  Supervise, upkeep and maintenance as per scheduled in accordance with approved plan, making the necessary occasional visits.
•  All repair and docking specifications prepared in advance.
•  Appropriate and timely approvals obtained.
•  Efficient liaison with terminal operators.

 

System Audit

 

•  Supervise ship maneuvering and mooring, etc. and ensure all established policies and processes are correctly implemented. Discusses and resolves in conjunction with Marine Manager and Fleet Manager, failure of machineries, unsatisfactory performance, etc.
•  Administer in house ISM system, conduct audit of the vessel and in-house systems and conduct evaluation of the crew etc. in conjunction with ISM system.
•  Efficient coordination with the Technical & Marine Managers on relevant issues.
•  Efficient administration of the in house ISM System.

 

Budgets and Plans

 

•  Contribute to the preparation of the technical department budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues and areas of unsatisfactory performance are identified, rectified promptly and potential performance improvement opportunities are capitalized upon.
•  Control and manage actual and budget for maintenance, Ship Store, LO, Medicines etc..
•  Budgets and plans are prepared timely and accurately in line with the annual budget parameters and timescales.
•  Financial variance versus budget.•

 

Policies, Systems, Processes & Procedures

 

•  Recommend improvements to departmental procedure and direct the implementation of instructions and controls covering a specific area of technical activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
•  Maintain a particular and clear PMS system ensuring the vessel is always meeting OSMC’s standards.
•  Ensure accurate and swift sign off and approval of all stores and requisitions, ensuring that no outstanding payments are impacting OSMC’s relationship to its suppliers.
•  Compliance with procedural and legislative requirements.
•  Effective communication of procedures and instructions.

 

Continuous Improvement

 

•  Stimulate subordinates and contribute to the identification of opportunities for continuous improvement of technical systems, processes and practices considering international best practice’, improvement of business processes, cost reduction and productivity improvement.
•  The number and quality of improvements are line with corporate expectations and implemented.

 

MIS and Reports

 

• • Prepare departmental MIS statements and reports timely and accurately to meet OSC and department requirements, policies and standards.
• • All department MIS statements and reports are prepared timely and accurately and meet company policies and requirements.

 

Safety, Quality & Environment

 

•  Ensure compliance to all relevant safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality product/service and a responsible environmental attitude.
•  Frequency of non-compliance with ISO standards, local legislation and OSC policies on HSE.
•  Frequency of Lost Time Incident’s, safety incidents and near misses.

 

Operating Activities

 

•  Ensure timely condition monitoring of machinery by maintenance system to facilitate smooth operation.
•  Ensure maintenance of the validity of all certificates and documents as per OSC policies and guidelines.
•  Follow and co-ordinate with vessel to maintain all defect reports.
•  Follow and co-ordinate with vessel to maintain inventory of all critical spares.

 

Document control and filing

 

•  Ensure SMS document control and filing for duty ship.

 

Maintenance Visits

 

•  Manage the upkeep and maintenance on board by making occasional/periodic visit, as per the set schedule

 

Qualifications:

Minimum Qualification:

 

•  Bachelor of Engineering in Marine/Mechanical/Electrical or Naval Arch.
•  The minimum qualification required is a Chief Engineer Certificate of Competency (Motor or Steam, as required).
• Minimum Experience:

 

• Minimum experience 1 year as Technical Superintendent or 3 years as Chief Engineer on board a F.G ship.

Job Specific Skills:

 

• Detail oriented
•  Driven by getting things done correct.
•  Structured Communication
•  Organized in work.
•  Good Technical Knowledge

 

Frameworks & Authority:

 

•  The Technical Superintendent reports to the Fleet Manager and confers with the latter on critical and strategic issues.
•  The jobholder is expected to draw up plans for the efficient functioning of the areas in the technical department.
•  The Technical Superintendent function is responsible for establishing and maintaining operational standards to enhance efficiency, safety and reliability of the vessel and provide expertise in matters relating to ship management.
•  Key decisions having significant impact on the Technical Superintendent function are referred to the Technical Manager for approval before implementation.
•  The Technical Superintendent is always elevating issues of concern or issues that may impact safety or tradability to the Fleet Manager.
•  The jobholder exercises financial authority as per the level established by the OSC management.

 

Competencies:

 

•  Marine Engineering Management
•  Planned & Unplanned Maintenance
•  Vessel Technical Performance & Monitoring
•  Spares /Stores Supply Chain Management
•  Dry Docking & Repairs
•  Sale and Purchase Management
•  Technical Investigation & Risk Analysis.