EMPLOYEE JOB DESCRIPTION
JOB PURPOSE:
This role will provide valuable hands-on experience in planning and executing engaging events and developing effective internal communication strategies. Support the Events & Communication team in planning, organizing, and executing internal and external events, as well as managing communication activities.
KEY ACCOUNTABILITIES:
Description
Event Management
Assist in planning, coordinating, and executing corporate events, including workshops, conferences, workshops, seminars, team-building activities and social gatherings.
Manage logistical arrangements, such as venue selection, catering, budget management, and on-site event support.
and transportation.
Monitor event budgets and ensure cost-effective solutions.
Coordinate with vendors and service providers for event-related needs.
Prepare and distribute event materials, including invitations, agendas, and presentations.
Develop creative event concepts and execute them effectively within budget constraints.
Track event metrics and analyze event ROI.
Communication Support
Assist in drafting, editing, and distributing internal and external communication materials.
Manage content for social media platforms and corporate newsletters.
Ensure consistency and alignment with the companys branding guidelines.
Assist in the development and implementation of internal communication strategies and plans.
Draft and distribute internal communications, including employee newsletters, announcements, and presentations.
Manage internal communication channels, such as intranet, email, and internal messaging platforms.
Gather employee feedback and identify areas for improvement in internal communication.
Support employee engagement initiatives, such as employee recognition programs and social events.
Photography:
Plan and execute photo shoots for products, events, portraits, and other subjects as required.
Set up and adjust lighting, backgrounds, and equipment to achieve desired visual effects.
Capture high-resolution images with excellent composition, focus, and color accuracy.
Edit and retouch photographs to enhance their quality and ensure brand consistency.
Maintain an organized digital asset library of all photographs.
Videography:
Plan, shoot, and edit video content, including promotional videos, interviews, event coverage, and internal communications.
Operate video cameras, lighting, and sound recording equipment effectively.
Develop storyboards and shot lists to guide video production.
Edit video footage using professional software to create engaging and polished final products, including adding graphics, music, and sound effects.
Ensure video content aligns with brand guidelines and objectives.
Equipment Management:
Maintain and organize all photography and videography equipment, ensuring it is in good working order.
Identify and recommend necessary equipment upgrades or repairs.
Collaboration:
Work closely with marketing, communications, and other teams to understand project requirements and deliver visual content that meets their needs.
Collaborate with creative teams on concept development and execution.
Manage timelines and ensure timely delivery of visual assets.
Stakeholder Engagement
Support collaboration between internal teams and external partners to achieve event and communication objectives.
Respond to queries and provide information to stakeholders as needed.
Administrative Tasks
Maintain an organized filing system for event and communication documentation.
Track and report key metrics for event and communication effectiveness.
Handle administrative duties, including scheduling meetings and preparing reports.
Continuous Improvement
Provide feedback on events and communication activities for process improvements.
Stay updated on industry trends and best practices in event management and corporate communications.
Photography, Videography, and Drone Operation
Capture high-quality photos and videos during events and activities for internal and external use.
Operate drones for aerial shots as required, ensuring compliance with local regulations.
Edit and produce video content for communication campaigns and documentation.
Maintain and manage multimedia equipment, including cameras, drones, and lighting.
Archive photos and videos systematically for easy retrieval and use.
Preferred Some one with photography Drone operation
Skills:
Strong organizational and project management abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, Adobe Photoshop).
Familiarity with social media platforms and content creation.
Ability to multitask and work under pressure in a fast-paced environment.
Strong organizational, planning, and time-management skills with the ability to handle multiple projects simultaneously.
Detail-oriented with a proactive and problem-solving approach.
Passionate about creating engaging experiences and fostering positive employee relationships
Personal Attributes:
Creative thinker with attention to detail.
Strong interpersonal skills and a team player.
Proactive and able to work independently when required.
Key Performance Indicators (KPIs)
Timeliness and quality of event execution.
Effectiveness of social media and communication campaigns.
Adherence to budgets and timelines
QUALIFICATIONS, EXPERIENCE & SKILLS:
Minimum Qualifications:
Bachelor’s degree in communications, Marketing, Public Relations, Event Management, or a related field.
Minimum Experience:
Minimum 0-2 years of experience in events management or corporate communications or multimedia production
Job Requirements