Electric & Electronic Marine Technician |
MAINTENANCE/2024/016 |
ASYAD Ports |
Maintenance |
06/04/2024 |
Job Description
JOB PURPOSE: - Maintenance of electrical, electronic equipment and communication equipment. Upkeeping availability of boats electrical system and electronics.
KEY ACCOUNTABILITIES: - Maintenance and repair of all electrical equipment main and auxiliary such as motors, D/G, engine safety and alarm system.
- Maintenance and repair of all radios, radars, GPS, echo sounder and others equipment.
- Maintenance and repair of port control room communication equipment.
- Ensure all communication equipment’s (VHF) are maintained as per TRA record.
- Maintain all electrical testing equipment calibrated.
- Assists/advise the marine engineer on the tug electrical/ electronic equipment.
- Assist the marine engineer in the preparation of the dry-docking job list.
- Attend the class survey inspections.
- Prepare the monthly report of electrical/electronic equipment.
- Perform the panned maintenance of the electrical/electronic equipment and maintain planned maintenance record.
- Compliance of all HSSE requirements.
- Respect and comply all ASYAD PORTS’s business guidelines, rules and ethics and preserve the confidentiality of all ASYAD PORTS affairs.
- Any other relevant task as directed by marine engineer.
Qualification, Experience and Skills Qualifications - Diploma in electronic / electrical engineering
Experience - Minimum 3 years of experience as an electronic / electrical technician and marine craft experience is preferred.
Knowledge/ Skills - Relevant computer proficiency, experience in using e-mail, Microsoft Package and/or any relevant software.
- Time management, communication, and interpersonal skills.
- Fluency in English both oral and written, fluency in Arabic is desirable.
- Team oriented.
- Planning skills.
KEY INTERACTIONS Internal: - Pilots.
- Tug crew.
- Port control.
External: - Tugs Class Surveyors.
- Engineering Servicing/Spares Supplies companies.
Job Requirements
Port Labourer |
OPERATIONS/2024/015 |
ASYAD Ports |
Operations |
06/04/2024 |
Job Description
JOB PURPOSE: - Work as multi-tasking labor performing all operational activities including operating certain equipment within the port.
KEY ACCOUNTABILITIES: - Work as labor in all areas such as ships, yards and sheds.
- Attending mooring of vessels
- Work as multi skilled general port laborer’s including operation of port equipment such as mobile crane, Reach Stacker, and forklifts etc. as and when required.
- Daily preoperational inspection of equipment and gears and report any deficiencies.
- Arrange cargo handling gears as per requirements of cargo handling.
- Reporting duty on time as per allocated shift duty roster, and holidays and weekends.
- maintain a good relationship with the agents, port user and vessel’s crew and ensure good customer services.
- keeping the facility clean and tidy.
- Compliance of HSSE requirements.
- carry out other assignments as directed by superiors.
Qualification, Experience and Skills Qualifications - Ability to read and write.
Experience - Minimum 1 year experience as port labourer.
Knowledge/ Skills - Basic communication skills
- Team oriented.
KEY INTERACTIONS Internal: - Supervisors
- Maintenance workshop staff
- Co-workers
- Tug crew.
External: - Ship’s crew
- Transporters, consignees, and shippers
Job Requirements
Procurement Lead |
SUPPLY CHAIN DEPARTMENT/2024/191 |
MWASALAT |
Supply Chain Department |
06/04/2024 |
Job Description
Job Purpose: To manage contracting activities and day-to-day procurement of items in MWASALAT so as to enable smooth operations of all other departments while ensuring customer satisfaction (by ensuring timely and quality procurement) at optimal cost & in alignment with Procurement Policy Key Responsibilities: - To oversee the day-to-day procurement of spares and other materials as per MWASALAT procurement policy/ICV policy and standard operating procedures. To monitor service performance levels for multiple purchase categories and to conduct regular analysis to determine efficiency and effectiveness of these services. To evaluate and take corrective actions so as ensure better internal customer service. To ensure all materials are delivered on time and take proactive action to ensure no shortage in fast moving items.
- To identify procurement needs, in coordination with Head of Inventory, on a daily basis; to forecast and plan long term (monthly/quarterly) procurement needs.
- To oversee preparation and filing of mandatory documents like purchase requisitions, LPOs etc. and get required approvals as per MWASALAT procurement policy and standard operating procedures.
- To liaise and negotiate with vendors and suppliers for quotations followed by preparation of rate analysis sheet and ensure that materials are procured as per timelines & specifications and in a cost effective manner.
- To provide direction and support to purchase staff in carrying out their regular activities.
- To maintain a good working relationship with vendors so as to ensure timely delivery; to coordinate with vendors & stores section for material delivery and receipt. To identify and develop new vendors.
- To handle petty cash and carry out minor purchases as and when required and maintain appropriate documentation; to coordinate with Finance Department for timely clearance of funds and payments to vendors.
- To coordinate with Finance Department for timely processing of documents, vendor payment, ad-hoc cash requirements etc.
- To recommend performance improvement initiatives leading to cost minimization and process optimization to Manager – Supply Chain Management including proactive identification and development of new vendors.
- To handle escalations and complains about timeliness and/or quality of material received; to rate vendors on their capacity in term of time, cost & quality and provide feedback to vendors.
- To assist in preparation of contracts compliant with policies. To develop, execute and monitor Procurement Strategy, Policy and Standard Operating Procedures for MWASALAT contracting operations.
- To continuously monitor the execution of contracts in terms of compliance to timelines, quality, financials, safety, etc. and to follow up with the user departments and contracts for any inconsistencies or deviations.
- To coordinate with the Finance Department for processing of bills/invoices, timely payment to vendors and closure of contract.
- To develop and drive the ICV action plan by coordinating activities, processes and interfaces between various stakeholders in a way that all contracts shall undergo ICV evaluation.
- To oversee the timely and accurate documentation and filing of the relevant contractual documents, bills, invoices etc.
- To coordinate with the Internal Audit Department and Legal & Compliance Department when required and to work upon their comments & observations.
- To prepare analysis, reports & presentations and to provide any other assistance as and when required.
- To create and foster a culture of continuous improvement in contracting so as to bring process improvement over time.
- To stay abreast of current and emerging technical and regulatory/legal aspects in the area of procurement & contracting.
Job Requirements
Contracts Specialist |
CONTRACTS & PROCUREMENT/2024/376 |
ASYAD Corporate |
Contracts & Procurement |
06/04/2024 |
Job Description
JOB PURPOSE: - The Contracts specialist is responsible to provide professional contract services from inception to close out of projects.
KEY ACCOUNTABILITIES: - Co-ordination with the engineers to ensure the requirements are properly interpreted and applied.
- Review and prepare tender documents in line with local regulations and company standards.
- Arrange calling of quotations and letting of contracts within prescribed cost limits to provide contract management services to the end-user departments.
- Coordinate with users for timely and appropriate delivery of services and review contracts for completeness and accuracy.
- Prepare the terms and conditions of various contracts entered by the Company; ensure that the same adequately protects the interests of the company.
- Receive proposals from Contractors / Suppliers and evaluate them in line with policies and procedures of ASYAD.
- Drafting contractual letters and correspondences and provide assistance to the Line Manager as required.
- Certification of payment applications as and when required.
- Evaluation of Variation Orders.
- Co-ordinate the updating of the Contract Matrix as preparation for the bi-weekly
- Contracts Matrix Review Meeting.
- Follow up all work procedures are strictly adhered to at different stages of the process.
- Prepare the results of all commercial evaluation of tenders as per established
- evaluation criteria, and carried out in a fair, transparent, and accurate manner.
- Update progress on the Annual Contracts Renewal Master Plan of ASYAD.
- Identify and prepare a list of items related to the contract function for consideration as proposals for the Annual Company Business Plan for discussion and approval of the Management.
COMMUNICATIONS & WORKING RELATIONSHIPS: Internal: - ASYAD Corporate Units
- ASYAD Business units
- Tender Committees
External: - Procurement executives and business owners .
- in ASYAD’s operating companies .
- Vendors and other third-party providers.
QUALIFICATIONS & EXPERIENCE: Qualifications - BSc in Quantity Surveying/Engineering Science (preferably in Mechanical Engineering or Civil Engineering).
- Masters / MBA is preferred.
- Professional qualification / certification from related professional body (e.g. Chartered Institute of Purchasing & Supply), is preferred.
Experience - 3 years field experience in tender management, contract management, quantity survey
- Prior experience in Oman is mandatory.
- Strong knowledge of the transport and logistics industry and their supply markets
Skills. - Strong leadership and managerial skills.
- Ability to effectively collaborate and influence without having formal managerial control (e.g. Cluster Leaders).
- Excellent project management skills.
- Excellent communication skills (oral, written, presentation).
- Good analytical skills (focus on strategic and conceptual thinking).
- Excellent customer relationship management (incl. change management).
- General computer literacy (Microsoft Office e.g. Word, Excel, PowerPoint, etc.) mandatory.
- Specific computer literacy (e.g.: ERP systems, e-Procurement tools) is an advantage.
- Fluent English language is mandatory.
- Arabic language is an advantage.
Job Requirements
Vendor Management Specialist |
CONTRACTS & PROCUREMENT/2024/375 |
ASYAD Corporate |
Contracts & Procurement |
06/04/2024 |
Job Description
JOB PURPOSE: - The position of Vendor Management Specialist is to support the Shared Services Team in establishing and managing arrangements with suppliers to deliver required services across the ASYAD Group.
KEY ACCOUNTABILITIES: - Responsible for end-to-end vendor management processes.
- Assist to facilitate establishment oof the policy, procedures & guidelines for vendor
- management system in ASYAD business.
- Identify new potential vendors for ASYAD business from local, regional and global markets.
- Set standards for evaluating vendors.
- Evaluating, selecting, and approving vendors in a comprehensive manner.
- Identify, recommend, and apply best practices such as vendor survey, site visit in order to
- bring potential vendor for ASYAD.
- Lead entire vendor performance improvement process.
- Performance rating and reporting system.
- Review and update vendor contact details periodically.
- Supervise vendor registration activities.
- Meet all potential vendors on behalf of ASYAD group and identified and supported the
- introduction of new technologies to the technical teams.
- Participate in relevant trade conferences.
- Meet with public and private stakeholders to identify potential opportunities of corporation.
- Maintain records related to vendor management system.
- Classify all SMEs in vendor database.
- Plan and execute SME Awareness Campaign internally and externally.
COMMUNICATIONS & WORKING RELATIONSHIPS: Internal: - ASAYAD Corporate Units
- ASYAD Business Units
- Tender Committees
External: - Procurement executives and business owners in ASYAD’s operating companies .
- Vendors and other third-party providers.
QUALIFICATIONS & EXPERIENCE: Qualifications - BSc in Quantity Surveying/Engineering Science, Supply Chain and Logistics.
- Professional qualification / certification from related professional body (e.g. Chartered Institute of
- Purchasing & Supply), is preferred.
Experience - 3 years field experience in Vendor Management including tender management, contract management.
- Strong knowledge of the transport and logistics industry and their supply markets.
Skills - Strong leadership and managerial skills.
- Ability to effectively collaborate and influence without having formal managerial control (e.g. Cluster
- Leaders).
- Excellent project management skills.
- Excellent communication skills (oral, written, presentation).
- Good analytical skills (focus on strategic and conceptual thinking).
- Excellent customer relationship management (incl. change management).
- General computer literacy (Microsoft Office e.g. Word, Excel, PowerPoint, etc.) mandatory.
- Specific computer literacy (e.g.: ERP systems, e-Procurement tools) is an advantage.
- Fluent English language is mandatory.
- Arabic language is an advantage.
- ERP (SAP, Oracle…etc) literacy is an advantage.
Job Requirements
Jr. Officer- Operation |
OPERATION/2024/228 |
ASYAD Shipping |
Operation |
06/04/2024 |
Job Description
Job Purpose: - Manage and control 4 Vale, 2 Jabal’s &/or Possibly 2 LNG vessels and one Costal vessel operations requirements and ensure its compliance to all local & regulatory requirement for vessel’s safe and efficient operations in meeting vessel’s operational expectations.
- Responsible for the safe & economical prudent commercial operations. Liaise with commercial team, Ship Charterers, Ship Masters, Port & Terminal authorities, agents & bunker brokers to handle day to day operation of the vessels.
Key Accountabilities Description Performance Indicators / Key Expected 1. Regulatory and Trading Compliance: - Responsible for implementing and maintaining a safe, cost efficient and environmentally sound operation standard in compliance with International Marine regulations for a given number of vessels.
- Maintain our high service level to customers by remaining diligent to details while working with Charterers, Owners, Brokers and Agents.
- Maintain strict cost control of the Annual Operating Budget for each of the assigned vessels.
- Managing the daily and longer-term requirements of each vessel in the operating area. ? At all-time compliant
No incident and accident related. 2. Voyage Instructions and Voyage Performance: - Minimize voyage operating costs against voyage estimates.
- Monitor vessels performance against charter party clauses to ensure full compliance.
- Ensure NOR is tendered on right time, ensure vessel has LOI in lieu of Bills of lading when required.
- Analyze vessel performance and calculate off hire/ on hire, dead fright, lay time, demurrage, dispatch and prepares debit note/ credit note as required.
- Maintain a document control and archiving system for all fixture recaps, CP’s and voyage related documents.
- Review voyage performance and propose recommendation to commercial team to ensure cost optimization in improving operational efficiency and profit margin.
- Inspection visits to company vessels as per audit schedule and communicating with officers and making procedures and process changes in areas of improvement, concern or otherwise and acting on such areas whenever possible
- During emergency, liaises with clients and relevant third parties in terms of communications with clients as well as insurance issues.
- Voyage Performance and other reports 90% filled and available.
- Maximize collection of demurrages as a ship Owner.
- Minimize the potential for exposure to demurrage as a charterer.
- Voyage Performance and other reports 90% filed and available.
- Visit vessel during port operations. 90% of vessels calling Oman.
3. Cargo Related: - Ensure vessels are certificated & capable of loading/discharging LNG Cargo and while remain safe and always afloat.
- Handle and respond to, any cargo claims.
- Expedite the loading/discharging operations.
- Ensure Port Logs and SOFs are properly prepared and maintained.
- Port Documents – Loading / Discharging / LOI / BL / NOR available on portal 90%
- Delay / Off Hires
4. Agency: - Formulate & execute the process of Agency Pre-qualifications leading to their appointments and review their performance vis-à-vis port disbursements and third-party invoices.
- Ensure payments are made on time on approving.
- Negotiate costs of services provided through agents.
- Oversee monthly & quarterly assessments and forecasts of agencies and companies’ financial performance against the predicted budget.
- Agency quotes comparison / negotiation / costs saving / evaluation reports and action taken
5. SUPPLIES: - Challenge & Ensures vessels have the Charts and Publications for the intended voyage.
- Supplies the latest on receipt of updates and/or request from vessels.
- Monitor the requisitions generated from the vessel to ensure that they are submitted in a timely manner. Follow up with the Purchasing Department for delivery of ordered items on board.
- Vessel complaints / Inspection /Audit report
- Supplies are always followed, and stakeholders informed ensure completion of its full life cycle. (DANAOS)
6. Ensure vessels are provided bunkers in right time / right place and at right price. (Below plats). - Plan, order and co-ordinate bunker deliveries to the vessels in a cost-effective manner
- Negotiate bunkers prices with suppliers, process bunker invoice and expedite payments.
- Investigate and follow up in case of quantity a/o quality disputes.
- Appoint Bunker Surveyors and evaluate performance
- Bunker quote comparison / cost saving / evaluation reports and action taken
- Bunker cost below plats
- No discrepancy invoice processed
- Most Invoices are paid in time.
7. INSURANCE AND FD & D: - Assist Claims coordinator with P&I and the Insurance department regarding FD & D matters and issues in cargo, bunkers, and time disputes
- Must Follow (Free Form)
8. BACK UP: - Provide back up in absence of other team members.
- Vessel always followed and stakeholders informed – customer feedback
Qualifications: Minimum Qualification: - • Minimum qualification required is Bachelors’ Degree in operation management or equivalent.
Minimum Experience: - Minimum 0-2 years’ experience in the Shipping Operations & Logistics industry.
- Knowledge of Charter Parties and their interpretation / application in real shipping practice and / or, holder of a ship’s Officer License.
- • Knowledge of Lay-time calculation.
Job Specific Skills: - A well established and proven track record of work experience in this field.
- Good English/Arabic Communication Skills (Both Oral and Written).
- Good Coordination skills.
- Good knowledge in MS Office applications and the internet.
Frameworks & Authority: - Jr. officer Operations reports to Operations Manager regarding all the matters concerning operations of the vessels.
- The jobholder is expected to draw up plans for the Operations Activities and ensure their implementation.
- Jr. officer Operations is responsible for planning and providing the overall operations supervisions for Chartered in vessels. To provide proper and timely conveyance of voyage instructions including pertinent details from the fixture recap/ charter party and other information applicable for a voyage in line with company policies and practices.
- The jobholder exercises financial authority as per the level established by the ASC management.
Competencies: - Organized,
- Time Management,
- Communication,
- Analytical thinking.
Job Requirements
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