Position Requisition Id Department Closing Date
Job Description

Job Purpose:

 

  • Manage and control 4 Vale, 2 Jabal’s &/or Possibly 2 LNG vessels and one Costal vessel operations requirements and ensure its compliance to all local & regulatory requirement for vessel’s safe and efficient operations in meeting vessel’s operational expectations.
  • Responsible for the safe & economical prudent commercial operations. Liaise with commercial team, Ship Charterers, Ship Masters, Port & Terminal authorities, agents & bunker brokers to handle day to day operation of the vessels.

 

Key Accountabilities

Description Performance Indicators / Key Expected

1. Regulatory and Trading Compliance:

 

  •  Responsible for implementing and maintaining a safe, cost efficient and environmentally sound operation standard in compliance with International Marine regulations for a given number of vessels.
  •  Maintain our high service level to customers by remaining diligent to details while working with Charterers, Owners, Brokers and Agents.
  •  Maintain strict cost control of the Annual Operating Budget for each of the assigned vessels.
  •  Managing the daily and longer-term requirements of each vessel in the operating area. ? At all-time compliant

 

 No incident and accident related.

2. Voyage Instructions and Voyage Performance:

 

  •  Minimize voyage operating costs against voyage estimates.
  •  Monitor vessels performance against charter party clauses to ensure full compliance.
  •  Ensure NOR is tendered on right time, ensure vessel has LOI in lieu of Bills of lading when required.
  •  Analyze vessel performance and calculate off hire/ on hire, dead fright, lay time, demurrage, dispatch and prepares debit note/ credit note as required.
  •  Maintain a document control and archiving system for all fixture recaps, CP’s and voyage related documents.
  •  Review voyage performance and propose recommendation to commercial team to ensure cost optimization in improving operational efficiency and profit margin.
  •  Inspection visits to company vessels as per audit schedule and communicating with officers and making procedures and process changes in areas of improvement, concern or otherwise and acting on such areas whenever possible
  •  During emergency, liaises with clients and relevant third parties in terms of communications with clients as well as insurance issues.
  •  Voyage Performance and other reports 90% filled and available.
  •  Maximize collection of demurrages as a ship Owner.
  •  Minimize the potential for exposure to demurrage as a charterer.
  •  Voyage Performance and other reports 90% filed and available.
  •  Visit vessel during port operations. 90% of vessels calling Oman.

 

3. Cargo Related:

 

  •  Ensure vessels are certificated & capable of loading/discharging LNG Cargo and while remain safe and always afloat.
  • Handle and respond to, any cargo claims.
  • Expedite the loading/discharging operations.
  •  Ensure Port Logs and SOFs are properly prepared and maintained.
  •  Port Documents – Loading / Discharging / LOI / BL / NOR available on portal 90%
  •  Delay / Off Hires

 

4. Agency:

 

  •  Formulate & execute the process of Agency Pre-qualifications leading to their appointments and review their performance vis-à-vis port disbursements and third-party invoices.
  •  Ensure payments are made on time on approving.
  •  Negotiate costs of services provided through agents.
  •  Oversee monthly & quarterly assessments and forecasts of agencies and companies’ financial performance against the predicted budget.
  •  Agency quotes comparison / negotiation / costs saving / evaluation reports and action taken

 

5. SUPPLIES:

 

  •  Challenge & Ensures vessels have the Charts and Publications for the intended voyage.
  •  Supplies the latest on receipt of updates and/or request from vessels.
  •  Monitor the requisitions generated from the vessel to ensure that they are submitted in a timely manner. Follow up with the Purchasing Department for delivery of ordered items on board.
  •  Vessel complaints / Inspection /Audit report
  •  Supplies are always followed, and stakeholders informed ensure completion of its full life cycle. (DANAOS)

 

6. Ensure vessels are provided bunkers in right time / right place and at right price. (Below plats).

 

  •  Plan, order and co-ordinate bunker deliveries to the vessels in a cost-effective manner
  •  Negotiate bunkers prices with suppliers, process bunker invoice and expedite payments.
  •  Investigate and follow up in case of quantity a/o quality disputes.
  •  Appoint Bunker Surveyors and evaluate performance
  •  Bunker quote comparison / cost saving / evaluation reports and action taken
  •  Bunker cost below plats
  •  No discrepancy invoice processed
  •  Most Invoices are paid in time.

 

7. INSURANCE AND FD & D:

 

  • Assist Claims coordinator with P&I and the Insurance department regarding FD & D matters and issues in cargo, bunkers, and time disputes
  •  Must Follow (Free Form)

 

8. BACK UP:

 

  •  Provide back up in absence of other team members.
  •  Vessel always followed and stakeholders informed – customer feedback

 

Qualifications:

Minimum Qualification:

 

  • • Minimum qualification required is Bachelors’ Degree in operation management or equivalent.

 

Minimum Experience:

 

  •  Minimum 0-2 years’ experience in the Shipping Operations & Logistics industry.
  •  Knowledge of Charter Parties and their interpretation / application in real shipping practice and / or, holder of a ship’s Officer License.
  • • Knowledge of Lay-time calculation.

 

Job Specific Skills:

 

  •  A well established and proven track record of work experience in this field.
  •  Good English/Arabic Communication Skills (Both Oral and Written).
  •  Good Coordination skills.
  •  Good knowledge in MS Office applications and the internet.

 

Frameworks & Authority:

 

  •  Jr. officer Operations reports to Operations Manager regarding all the matters concerning operations of the vessels.
  •  The jobholder is expected to draw up plans for the Operations Activities and ensure their implementation.
  •  Jr. officer Operations is responsible for planning and providing the overall operations supervisions for Chartered in vessels. To provide proper and timely conveyance of voyage instructions including pertinent details from the fixture recap/ charter party and other information applicable for a voyage in line with company policies and practices.
  •  The jobholder exercises financial authority as per the level established by the ASC management.

 

Competencies:

 

  •  Organized,
  •  Time Management,
  • Communication,
  •  Analytical thinking.

 

Job Requirements
Minimum Qualification : Bachelor Degree